HR & Admin Officer (Factory)

Human Resource Management

• Coordinate end-to-end recruitment activities for technical, factory, and administrative positions.
  
• Facilitate employee onboarding, induction, and confirmation processes.
  
• Support the employment contracts, offer letters, transfer letters, promotion letters, and other HR correspondence.
  
• Maintain accurate employee records and HR databases in both physical and electronic formats.
  
• Manage employee leave administration, attendance records, and timekeeping systems.
  
• Monitor employee probation periods and confirmation schedules.
  
• Assist in payroll preparation by compiling monthly payroll inputs and liaising with the Head Office HR.
  
• Support the administration of statutory deductions, pension contributions, employee benefits, and welfare initiatives with directives from the Human resource management.
  
• Support the implementation of performance management processes and employee appraisal exercises.
  
• Assist to coordinate employee training, development programmes, workshops, and certification requirements as directed by the Human resource manager.
  
• Maintain training records and monitor compliance with mandatory training schedules.
  
• Promote positive employee relations and assist in resolving employee grievances and disciplinary matters.
  
• Support the coordination of employee engagement initiatives and staff welfare programmes .
  
  

Immigration & Expatriate Management

• Manage expatriate employee documentation and ensure compliance with Nigerian immigration regulations.
  
• Coordinate the processing and renewal of expatriate quotas, Combined Expatriate Residence Permit and Aliens Card (CERPAC), business permits, visas, and other immigration documents.
  
• Liaise with the Nigerian Immigration Service and other relevant government agencies regarding expatriate matters.
  
• Maintain an updated database of expatriate employees and monitor document expiration dates.
  
• Ensure timely submission of statutory immigration reports and compliance requirements.
  
• Support expatriate onboarding, accommodation arrangements, travel documentation, and relocation activities.
  
• Compliance & Industrial Relations
  
• Ensure compliance with Nigerian Labour Laws, Factory Regulations,
  
• company policies, and other statutory requirements.
  
• Support regulatory inspections and audits by government agencies, including the Ministry of Labour, Immigration Service, Environmental Agencies, and other regulators.
  
• Maintain statutory records and HR compliance documentation.
  
• Assist in implementing HR policies, procedures, and best practices across the factory.
  

Administration & Facility Management

• Coordinate office and factory administrative operations to ensure smooth day-to-day activities.
  
• Manage office supplies, consumables, and inventory of furniture and equipment.
  
• Coordinate facility maintenance, utility services, waste management, cleaning services, and security operations.
  
• Monitor and manage allocation of office assets and IT equipment.
  
• Arrange travel logistics, accommodation, transportation, and related administrative support.
  
• Support visitor management and reception-related activities when required.
  
• Maintain proper documentation and filing of administrative records.
  
• Health, Safety & Employee Welfare
  
• Support Health, Safety, and Environment (HSE) initiatives within the factory.
  
• Maintain records of employee medical examinations, PPE issuance, safety drills, and health-related programmes.
  
• Coordinate employee health and welfare activities in collaboration with the HSE team.
  
• Ensure compliance with workplace safety policies and procedures.
  

Requirements

• Bachelor's Degree in Human Resource Management, Industrial Relations, Business Administration, Public Administration, Psychology, or a related Experience
  
• Minimum of 3-5 years experience in Human Resources and Administration within a manufacturing or factory environment.
  
• Hands-on experience managing expatriate and immigration-related processes.
  
• Experience in payroll administration and employee relations.
  
• Knowledge of factory operations and compliance requirements is an added advantage.
  

Professional Certifications Preferred certifications include:

• Associate Member, Chartered Institute of
  
• Personnel Management (CIPM)
  
• Professional in Human Resources
  
• International (PHRi)
  
• SHRM-CP or SHRM-SCP
  
• Relevant HSE certification (added
  
• advantage)
  

Knowledge, Skills & Competencies

• Strong knowledge of Nigerian Labour Laws and employment practices.
  
• Good understanding of Nigerian Immigration regulations and expatriate management.
  
• Knowledge of payroll administration and statutory remittances.
  
• Employee relations and conflict resolution skills.
  
• Strong organizational and record-keeping abilities.
  
• Excellent communication and interpersonal skills.
  
• Proficiency in Microsoft Office Suite and HRIS systems.
  
• Ability to handle confidential information with discretion.
  
• Attention to detail and strong problem-solving skills.
  
• Ability to work effectively in a fast-paced manufacturing environment.