Job Description – PM/RM Issue Executive

Job Title: PM/RM Issue Executive (Packaging Material & Raw Material Issue Executive)

Department: Stores / Warehouse

Industry: Confectionery Manufacturing (Candies, Chocolates, Toffees, Lollipops, Gums, etc.)

Reporting To: Store Manager / Warehouse Manager

Experience: 2–5 Years (Experience in FMCG/Food/Confectionery Manufacturing Preferred)

Qualification: Graduate or Diploma in Supply Chain, Logistics, Commerce, or any relevant discipline.

Job Summary

The PM/RM Issue Executive is responsible for issuing Raw Materials (RM) and Packaging Materials (PM) to production as per approved production plans and material requisitions. The role ensures accurate inventory transactions, timely material availability, proper stock rotation (FIFO/FEFO), SAP/ERP entries, and compliance with food safety, quality, and warehouse standards.

Key Responsibilities

Material Issue

• Issue Raw Materials and Packaging Materials to production against approved Material Requisition Slips (MRS).
• Ensure timely availability of materials to avoid production downtime.
• Verify quantities, batch numbers, expiry dates, and material specifications before issuing.
• Follow FIFO/FEFO while issuing materials.

Inventory Management

• Maintain accurate stock records for RM and PM.
• Perform daily stock verification and reconciliation.
• Investigate and report inventory discrepancies.
• Support monthly stock audits and physical inventory.

SAP/ERP Transactions

• Record all RM/PM issue transactions in SAP/ERP.
• Update stock balances after every transaction.
• Prepare daily material issue reports and stock movement reports.
• Ensure accurate documentation and traceability.

Coordination

• Coordinate with Production, Planning, Purchase, QA, and Stores teams.
• Arrange urgent material issues for priority production orders.
• Inform Purchase and Planning teams about low-stock or critical materials.

Warehouse Operations

• Ensure proper storage of RM and PM as per company standards.
• Maintain warehouse cleanliness and follow 5S practices.
• Identify damaged, expired, or non-conforming materials and segregate them.
• Ensure safe handling of food-grade materials.

Documentation

• Maintain Material Requisition Slips (MRS), issue registers, stock cards, and batch records.
• Prepare daily, weekly, and monthly inventory reports.
• Maintain complete traceability of issued materials.

Compliance

• Follow GMP (Good Manufacturing Practices), GHP (Good Hygiene Practices), HACCP, and food safety standards.
• Ensure compliance with internal SOPs and warehouse procedures.
• Support internal, customer, and regulatory audits.

Required Skills

• Knowledge of Raw Material and Packaging Material handling.
• Inventory Management.
• SAP MM / ERP knowledge.
• Material Issue & Receipt process.
• FIFO & FEFO implementation.
• Stock Reconciliation.
• MS Excel and reporting.
• Good communication and coordination skills.
• Problem-solving and attention to detail.

Preferred Industry Experience

• Confectionery
• FMCG
• Food Manufacturing
• Bakery
• Chocolate
• Biscuit Manufacturing
• Dairy
• Beverage Manufacturing

Key Performance Indicators (KPIs)

• On-time material issue to production.
• Inventory accuracy.
• Stock variance within acceptable limits.
• Zero production stoppage due to material non-availability.
• Accurate SAP/ERP transactions.
• Compliance with FIFO/FEFO.
• Audit readiness and documentation accuracy.
• Warehouse housekeeping (5S) compliance.

Working Knowledge

• SAP MM / ERP Systems
• MS Excel
• Inventory Management
• Batch Management
• Food Safety Standards
• Warehouse Operations

Preferred Candidate Profile

• 2–5 years of experience in Stores/Warehouse operations within an FMCG or confectionery manufacturing environment.
• Experience handling Raw Materials and Packaging Materials.
• Familiarity with SAP/ERP systems.