Purchase Manager (Indore)

1.    General Job Information:

Job title                                               : Purchase Manager

Company / Unit                                  : Rama Phosphates Limited

Department                                        : Purchase / Commercial

Location                                              : Indore

2.    Position in the organization:

Reports to                                           : Plant Head

Direct reports                                      : Plant Head

3.    Objective of Job:

·      To manage and optimize procurement of raw materials, chemicals, packing materials, spares, and services for fertilizer manufacturing operations, ensuring uninterrupted production, cost efficiency, statutory compliance, and quality adherence.

4.    Key Responsibilities:

·      Plan and execute procurement of fertilizer raw materials such as rock phosphate, sulphur, ammonia, phosphoric acid, potash, chemicals, catalysts, and additives.

·      Manage sourcing of packing materials (HDPE/PP bags, liners), engineering spares, plant consumables, and maintenance services.

·      Align purchase plans with production schedules, plant shutdowns, and maintenance requirements.

·      Identify, develop, and approve reliable vendors in compliance with quality, safety, and statutory norms.

·      Conduct price negotiations, rate contracts, and long-term supply agreements to achieve cost optimization.

·      Issue, track, and close Purchase Orders (POs), Service Orders, and Annual Rate Contracts (ARC).

·      Ensure timely inward of materials and coordinate with logistics, stores, and quality teams.

·      Monitor inventory levels, minimum–maximum controls, and critical spares availability.

·      Ensure compliance with Fertilizer Control Order (FCO), environmental norms, safety standards, and internal audit requirements.

·      Coordinate with Accounts for invoice verification, GRN matching, GST compliance, and vendor payments.

·      Handle import procurement, including vendor coordination, documentation, customs clearance, and statutory compliances (where applicable).

·      Track market trends, raw material price fluctuations, and alternate sourcing strategies.

·      Resolve vendor disputes, quality rejections, shortages, and delivery delays.

·      Support cost-reduction initiatives through value engineering and vendor development.

·      Lead and develop the procurement team at plant and corporate level.

Prepare and present procurement MIS, cost-saving reports, inventory analysis, and compliance dashboards.

5.    Educational Qualification:

·      MBA – Operations, Any Graduate, Diploma in Purchase & Procurement

6.    Experience:

·      12 - 15 years of experience with, preferably in a manufacturing industry (e.g., Fertilizer, Petrochemical, Chemical)

7.    Approval Authority:

·      Plant Head