Project Coordinator - Electrical (Home Office)

Job Description: Project Coordinator – Electrical (Home Office)

Qualifications & Experience

• Bachelor’s Degree (B.Tech) in Electrical Engineering
• Minimum 10 years of experience in electrical projects, with significant exposure to substations and related equipment (GIS/AIS, transformers, switchgear, cables, etc.)
• Proven experience as a Project Coordinator or in a similar role, acting as a focal point between multiple stakeholders in large-scale projects
• Experience in vendor management, expediting, and coordination across engineering and supply chain functions

Role Overview

The role is that of a Project Coordinator based at the home office in Vadodara, Gujarat, acting as the central focal point for all project-related activities. The position requires close coordination with engineering, procurement, vendors, and other stakeholders to ensure smooth execution, timely deliverables, and alignment across all functions.

Key Responsibilities

• Act as the single point of coordination at the home office for all project-related activities
• Coordinate with engineering, supply chain, construction, and vendors to ensure seamless project execution
• Float Requests for Quotation (RFQ) and follow up with vendors for timely submission of required documents and offers
• Coordinate with internal teams for technical and commercial evaluation of vendor submissions
• Arrange and facilitate technical clarification meetings and ensure timely closure of queries
• Track and monitor vendor deliverables, drawings, and documentation, ensuring alignment with project schedules
• Proactively expedite critical activities by coordinating with vendors and internal stakeholders
• Provide regular updates on overall project status and vendor deliverables to stakeholders
• Compile, review, and coordinate vendor progress reports for onward submission
• Conduct periodic progress review meetings with vendors and internal teams
• Coordinate vendor kick-off meetings, including agenda preparation and documentation
• Identify potential delays, highlight risks, and drive corrective actions in coordination with concerned teams
• Support internal processes related to order placement and documentation as required
• Coordinate inspection readiness, dispatch clearance, logistics, and delivery tracking to ensure timely material availability at site
• Ensure effective communication flow between all parties and maintain proper documentation of project activities

Key Skills

• Strong project coordination and stakeholder management skills
• Good understanding of substation systems and electrical equipment
• Proven ability to act as a central focal point in complex projects
• Excellent communication, follow-up, and expediting capabilities
• Ability to manage multiple interfaces and priorities effectively
• Problem-solving mindset with proactive approach to risk identification and mitigation