Job Description

 FA&A Executive -

Qualification

• Bachelor’s Degree in Commerce / Finance / Accounting (B.Com) – Mandatory

• MBA (Finance) / M.Com / CA-Inter / CMA-Inter preferred

Experience

• Minimum 5 years of experience in Finance, Accounts, and Administration, preferably in construction, infrastructure, or project-based organizations

Job Location

• Project Site

Role Overview

The candidate will be responsible for supporting financial operations, accounting activities, and administrative processes at the project site. The role involves managing day-to-day accounting transactions, vendor billing verification, expense tracking, and administrative coordination to ensure smooth financial operations of the project.

The position will work closely with project execution teams, procurement, vendors, and the FA&A Manager to maintain accurate financial records and ensure timely processing of payments and documentation.

Key Responsibilities

Accounting & Financial Operations

• Maintain day-to-day accounting records and financial transactions at the project site.

• Process journal entries, ledger postings, and financial reconciliations.

• Ensure accurate recording of project expenses, vendor payments, and financial data.

Vendor Billing & Payments

• Verify and process vendor invoices, subcontractor bills, and supplier payments.

• Coordinate with billing engineers and procurement teams for invoice verification and approvals.

• Ensure timely processing of vendor and subcontractor payments.

Expense Monitoring

• Track site expenses and operational costs.

• Maintain records of petty cash transactions and reimbursements.

• Assist in monitoring project expenditures against approved budgets.

Financial Documentation

• Maintain proper documentation for purchase orders, invoices, payment records, and financial approvals.

• Ensure financial records are accurate, organized, and ready for audits.

• Assist in preparation of financial reports and supporting documentation.

Administrative Support

• Assist in managing site administrative activities including office operations and documentation.

• Coordinate with site staff, vendors, and service providers for administrative requirements.

• Maintain records related to office supplies, logistics, and administrative services.

Compliance & Audit Support

• Assist in ensuring compliance with statutory regulations including GST and taxation requirements.

• Support internal and external financial audits by providing necessary records and documentation.

• Maintain financial data in accordance with company policies and regulatory guidelines.

Reporting & Coordination

• Prepare daily and monthly financial reports for the FA&A Manager.

• Coordinate with project management teams and corporate finance departments.

• Provide updates on financial transactions, expenses, and pending payments.

Technical Skills Required

• Strong knowledge of accounting principles and financial record management

• Familiarity with GST, taxation, and statutory compliance

• Experience in vendor billing verification and payment processing

• Proficiency in MS Excel and accounting software (Tally, ERP systems, etc.)

• Strong documentation and financial reporting skills

Preferred Skills

• Good coordination with project execution teams and vendors

• Strong attention to detail in financial documentation and records

• Ability to manage multiple financial tasks simultaneously

• Strong organizational and communication skills