Executive - SCM

JOB DESCRIPTION

Job Title: SCM Executive

DESIGNATION

REPORTS TO

LOCATION

EMPLOYMENT TYPE

SCM Executive

Manger-SCM Pharma& Semicon

Mumbai 

Full-Time

ABOUT LISTENLIGHTS

Listenlights is one of India's leading engineering and infrastructure organizations with over four decades of excellence in delivering mission-critical engineering solutions. We specialize in Data Centres, Critical Infrastructure, Commercial Buildings, Industrial Facilities, and Integrated MEP Services.

Driven by engineering excellence, innovation, and operational discipline, we partner with some of the world's leading organizations to build highly resilient, sustainable, and future-ready infrastructure.

At Listenlights, our culture is guided by our SOCH Values, which define how we work and make decisions every day:

●      Safety First

●      Ownership

●      Customer Centricity

●      Humility

●      Continuous Learning & Collaboration

We believe in creating an environment where our people take ownership, challenge conventions, and consistently deliver value to our customers.

POSITION PURPOSE

The SCM Executive will support the Supply Chain Management function for the Pharma & Semiconductor vertical by ensuring efficient vendor sourcing, qualification, and procurement coordination throughout the project lifecycle. The role will serve as the custodian of the Vendor Pre-Qualification (PQ) process, ensuring compliance with established procedures while building a reliable and scalable vendor ecosystem.

The incumbent will collaborate closely with Engineering, Estimation, Business Development, Project Management, Quality, and Commercial teams to identify capable vendors, facilitate vendor onboarding, conduct assessments, and maintain robust procurement governance. This role offers an opportunity to establish best-in-class sourcing practices and contribute to building a strategic procurement function for one of the company's fastest-growing business verticals.

WHY JOIN LISTENLIGHTS?

At Listenlights, you'll work on some of the most complex and mission-critical Data Centre projects in the region. We offer an environment that encourages innovation, accountability, collaboration, and continuous learning. If you are passionate about delivering engineering excellence and creating lasting value for customers, this is an opportunity to be part of a team shaping the future of critical infrastructure.

KEY RESPONSIBILITIES

1. Strategic Vendor Sourcing

• Understand project requirements and identify suitable vendors capable of meeting technical, commercial, quality, and delivery expectations.
• Develop sourcing strategies aligned with project requirements and business objectives.
• Expand and strengthen the vendor base across Pharma and Semiconductor project categories.

2. Vendor Pre-Qualification (PQ) Management

• Act as the custodian of the Vendor Pre-Qualification (PQ) process.
• Guide vendors through the complete PQ process and ensure timely submission of all required documentation.
• Verify completeness and compliance of vendor submissions before evaluation.

3. Vendor Evaluation & Assessment

• Coordinate technical and commercial evaluations with internal stakeholders.
• Conduct vendor audits, factory visits, and capability assessments as required.
• Prepare vendor assessment reports and recommend qualification status.

4. Vendor Relationship Management

• Maintain professional relationships with vendors while ensuring transparency and fairness throughout the sourcing process.
• Address vendor queries and facilitate smooth onboarding.
• Ensure equal opportunity and ethical treatment for all participating vendors.

5. Site Visits & Field Coordination

• Visit manufacturing facilities, supplier locations, and project sites to verify capabilities and support procurement activities.
• Coordinate with project teams during vendor inspections and technical assessments.
• Prepare visit reports with observations and recommendations.

6. Documentation & Compliance

• Maintain complete and accurate vendor records, qualification documents, approvals, agreements, and compliance certificates.
• Ensure procurement documentation adheres to company standards and audit requirements.
• Maintain procurement trackers and vendor databases with high accuracy.

7. Cross-Functional Coordination

• Coordinate with Engineering, Estimation, Project Management, Commercial, Finance, and Quality teams to facilitate timely vendor approvals and procurement activities.
• Track action items and ensure timely closure of sourcing and qualification activities.

8. Process Governance & Continuous Improvement

• Ensure adherence to SCM policies, procurement procedures, and governance standards.
• Identify opportunities to improve procurement workflows, vendor qualification processes, and digital systems.
• Support the development of standardized procurement templates, trackers, and best practices.

9. Ownership & Organizational Development

• Take ownership of building scalable procurement and vendor management systems for the Pharma & Semiconductor vertical.
• Contribute to strengthening procurement governance and organizational capability through continuous learning and process improvement initiatives.

KEY DELIVERABLES

•       Qualified and reliable vendor database.

•       Timely completion of Vendor Pre-Qualification process.

•       Transparent and compliant vendor onboarding.

•       Accurate procurement documentation and vendor records.

•       Timely completion of vendor assessments and site visit reports.

•       Improved sourcing efficiency and stakeholder satisfaction.

•       Standardized procurement trackers and governance documentation.

•       Continuous improvement of vendor qualification processes.

KEY PERFORMANCE INDICATORS (KPIS)

Area

KPI

Vendor Qualification

PQ Completion Turnaround Time

Vendor Development

Number of Qualified Vendors Added

Documentation

Documentation Accuracy & Compliance

Vendor Assessments

Site Visits & Assessment Completion

Stakeholder Support

Timely Closure of Procurement Requests

Process Compliance

Procurement SOP Adherence

Vendor Database

Data Accuracy & Completeness

Governance

Audit Compliance

Continuous Improvement

Process Improvement Initiatives Implemented

Customer Service

Internal Stakeholder Satisfaction

EDUCATION

Mandatory

•       Bachelor's Degree in Supply Chain Management, Operations Management, Industrial Engineering, Mechanical Engineering, or an equivalent discipline.

Preferred Certifications

•       Lean Six Sigma (Green Belt preferred)

•       Supply Chain or Procurement Certification (CIPS, ISM or equivalent) will be an added advantage.

EXPERIENCE (MANDATORY)

•       Freshers are encouraged to apply.

•       Internship or project experience in Supply Chain Management, Procurement, Vendor Management, Manufacturing, or EPC projects will be an added advantage.

•       Willingness to travel for vendor assessments, factory audits, and project site visits.

•       Strong interest in strategic sourcing, procurement processes, and vendor development.

MANDATORY REQUIREMENTS

Candidates must demonstrate successful experience in:

·       Strong analytical and process-oriented mindset.

·       Excellent documentation and organizational skills.

·       Ability to coordinate with multiple stakeholders.

·       High level of integrity and attention to detail.

·       Effective communication and interpersonal skills.

·       Willingness to learn engineering procurement processes.

·    Readiness to travel for vendor assessments and project requirements.

Technical Competencies

Behavioural Competencies

Vendor Sourcing

Ownership & Accountability

Vendor Pre-Qualification

Communication

Procurement Processes

Customer Centricity

Documentation & Compliance

Attention to Detail

Supply Chain Fundamentals

Collaboration

MS Excel & ERP Systems

Learning Agility

Data Management

Integrity

Vendor Assessment

Problem Solving

Process Governance

Time Management

SCM Analytics

Humility

SUCCESS MEASURES

Within the first 12 months, the incumbent is expected to:

•       Successfully establish and maintain a qualified vendor ecosystem for the Pharma & Semiconductor vertical.

•       Ensure timely completion of vendor qualification and onboarding activities.

•       Develop standardized procurement documentation and tracking systems.

•       Build strong relationships with internal stakeholders and supplier partners.

•       Improve sourcing efficiency and procurement governance.

•       Demonstrate ownership, process discipline, and continuous improvement aligned with Listenlights' SOCH Values.

SELECTION PROCESS

Our selection process is designed to identify professionals who possess strong technical expertise, commercial acumen, leadership capability, customer orientation, and alignment with Listenlights' SOCH Values.

Stage

Assessment

Conducted By

Stage 1

SOCH & Culture Assessment – Evaluation of Ownership, Customer Centricity, Humility, Collaboration, communication style and organizational fit.

Stage 2

Functional Assessment – Supply Chain Fundamentals, Procurement Process Understanding, Vendor Management, Documentation Skills, Excel Proficiency, and Analytical Ability.

Stage 3

Case Study Assessment – Vendor Qualification, Procurement Coordination, Problem Solving, and Process Thinking.

Stage 4

Behavioural Assessment (Psychometric Evaluation) – Learning Agility, Attention to Detail, Ownership, Collaboration, and Adaptability.

Stage 5

Behavioural & Functional Interview (STAR Method) – Assessment of Communication, Stakeholder Management, Process Orientation, Problem Solving, Ownership, and SOCH Values Alignment.

Stage 6

Executive Leadership Interview – Assessment of Long-Term Potential, Learning Mindset, Cultural Fit, and Contribution towards building the Pharma & Semiconductor Supply Chain function.