Key Roles and Responsibilities

1. Project Planning

• Develop integrated project execution plans from project initiation to commissioning and handover.
• Prepare Work Breakdown Structure (WBS) and Cost Breakdown Structure (CBS).
• Develop detailed Level 1 to Level 5 project schedules using Primavera P6 or equivalent scheduling software.
• Define project milestones, critical path, interfaces, and key deliverables.
• Establish project calendars, activity coding structures, resource assignments, and project baselines.
• Coordinate with engineering, procurement, construction, testing, and commissioning teams for schedule development.
• Ensure compliance with contractual milestone requirements and client reporting formats.
• Develop procurement schedules, engineering schedules, construction schedules, testing schedules, and commissioning schedules.
• Prepare recovery schedules and acceleration plans whenever required.

2. Schedule Monitoring and Control

• Monitor project progress against approved baseline schedules.
• Track engineering, procurement, construction, testing, and commissioning activities.
• Update schedules periodically based on actual site progress.
• Identify delays and analyze their impact on project completion.
• Perform critical path analysis and float analysis.
• Recommend mitigation measures to recover delays.
• Monitor milestone achievements and contractual obligations.
• Prepare look-ahead schedules (2-week, 4-week, and 3-month rolling plans).
• Coordinate weekly and monthly planning meetings with stakeholders.
• Ensure schedule integrity through regular quality checks.

3. Cost Planning and Budget Control

• Develop project cost baselines aligned with approved budgets.
• Establish cost coding structures linked to WBS.
• Monitor commitments, expenditures, accruals, and budget utilization.
• Track engineering, procurement, subcontract, material, labor, equipment, and overhead costs.
• Monitor project cash flow requirements.
• Support preparation of annual and monthly project budgets.
• Maintain cost registers and budget revisions.
• Ensure project expenditure remains within approved limits.
• Coordinate with finance and commercial teams for cost reconciliation.

4. Cost Monitoring and Forecasting

• Prepare monthly cost reports.
• Monitor budget versus actual expenditure.
• Develop Estimate to Complete (ETC) and Estimate at Completion (EAC).
• Forecast project completion costs.
• Analyze productivity trends affecting project costs.
• Identify cost overruns and recommend corrective actions.
• Prepare cash flow forecasts and expenditure forecasts.
• Evaluate financial impact of project changes and variations.
• Support preparation of project financial reviews and management presentations.

5. Progress Measurement and Performance Monitoring

• Develop progress measurement systems for engineering, procurement, construction, and commissioning activities.
• Measure physical progress based on approved progress measurement procedures.
• Validate contractor and subcontractor progress claims.
• Monitor productivity and performance indicators.
• Prepare weekly and monthly progress reports.
• Develop project dashboards and management information systems.
• Track Key Performance Indicators (KPIs).
• Monitor project health through schedule, cost, and productivity metrics.