Job Description – Nursing Office

Position: Nursing Office Executive / Nursing Office Coordinator
Department: Nursing / Clinical Operations
Reports To: Nursing Superintendent / Nursing Manager
Location: Hospital / Healthcare Facility

Job Purpose

To provide administrative and operational support to the Nursing Department by coordinating nursing staff-related activities, maintaining records, supporting manpower and roster management, and ensuring smooth day-to-day nursing operations in coordination with clinical and support departments.

Key Responsibilities

• Coordinate day-to-day administrative activities of the Nursing Department.

• Prepare and maintain nursing staff duty rosters, shift schedules and deployment records.

• Coordinate staff allocation and replacement arrangements based on operational requirements.

• Maintain records of nursing staff attendance, leave, overtime, shift changes and absenteeism.

• Coordinate with HR regarding joining, transfers, resignations, employee records and other nursing staff-related matters.

• Maintain updated records of nursing staff qualifications, registrations, certifications and mandatory training.

• Coordinate orientation and induction programs for newly joined nursing staff.

• Maintain records of nursing training programs, competency assessments and continuing education activities.

• Prepare nursing department reports, MIS and required management data.

• Assist the Nursing Manager/Nursing Superintendent in manpower planning and staff deployment.

• Coordinate communication of nursing policies,