Senior Bookkeeper (Property & Mortgage Finance)

Position:  Senior Bookkeeper (Property & Mortgage Finance)

Salary:  1800 to 2300 AUD per month

Working Hours & Conditions: Mondays to Fridays; 9:00 AM- 6:00 PM AEST

Holidays : Australian Holidays and/or PH Holidays

OVERVIEW:

The company is looking for an experienced Senior Bookkeeper to become a key member of the finance team. This is a senior role requiring someone with direct experience in the Australian mortgage broking industry — including commission reconciliation, SMSF bookkeeping, and property investment portfolio management — alongside a strong working knowledge of Philippine accounting practices and statutory requirements. The right candidate will take ownership of the finance function and operate with a high degree of autonomy while collaborating closely with the Director, external accountants, and advisers across both Australia and the Philippines.

RESPONSIBILITIES

Liaise internally with the Director and Operations Manager; and externally with external accountants, financial advisers, lenders, and aggregators across Australia and the Philippines.

Australian Business Bookkeeping

• Manage day-to-day bookkeeping across multiple Australian business entities, including general ledger maintenance and chart of accounts management.
• Perform daily and monthly bank reconciliations, manage accounts payable and receivable, and process payroll and superannuation.
• Assist with BAS preparation, GST compliance, and cash flow monitoring.
• Prepare monthly management reports, financial statements, and budgeting and forecasting support.
• Liaise with external accountants and financial advisers to ensure records are accurate, compliant, and up to date.

Mortgage Brokerage Financial Administration

• Reconcile lender commission payments, trail commissions, and aggregator commission statements.
• Assist with settlement financial reporting and business performance reporting.
• Prepare financial information and KPI reports for management and external accountants.

SMSF Bookkeeping

• Record and reconcile SMSF-related transactions and investment accounts.
• Assist with SMSF property purchase accounting and prepare documentation for accountants.
• Maintain accurate SMSF records to meet compliance requirements.

Property Portfolio Management

• Manage bookkeeping across multiple investment properties and property entities, including loan account reconciliations and rental income and expense tracking.
• Track equity and loan balances and prepare financial reports across multiple property entities.
• Assist accountants during end-of-financial-year (EOFY) processes.

Philippine Entity Bookkeeping

• Manage bookkeeping records for the Philippine entity, including accounts payable, accounts receivable, and bank reconciliations.
• Support local payroll administration and work alongside Philippine accountants on financial reporting and compliance.
• Assist with BIR-related documentation and statutory requirements as required.
• Prepare monthly financial reports for management and ensure accurate financial reporting across both the Australian and Philippine entities.

QUALIFICATIONS:

• Minimum 5 years of bookkeeping experience, with at least 2 years supporting Australian businesses
• Previous experience working within an Australian mortgage brokerage — including commission reconciliation, trail commissions, and settlement processes
• Proven experience working with Self-Managed Super Funds (SMSFs)
• Experience managing property investment portfolios and bookkeeping across multiple property entities
• Demonstrated experience bookkeeping for a Philippine entity, including Philippine accounting practices, payroll, and statutory reporting (BIR)
• Strong understanding of Australian accounting standards, GST, BAS, payroll, and superannuation
• Experience managing multiple entities across different jurisdictions
• Excellent reconciliation, financial reporting, and attention to detail
• Strong written and verbal English communication skills
• Ability to work autonomously while collaborating with stakeholders across Australia and the Philippines

TOOLS & SYSTEMS (NON-NEGOTIABLE):

• Xero — essential
• Microsoft Excel — advanced proficiency required

PREFERRED SKILLS (NICE TO HAVE):

• Experience with MYOB, QuickBooks Online, Dext / Hubdoc, Google Workspace, or Microsoft 365
• Experience with mortgage industry software, commission reconciliation platforms, or aggregator reporting systems