Project Administrator & Purchasing specialist

VASL· Administration
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📍 Islamabad, Islamabad Capital Territory, PakistanFULL TIME

About this role

Title: Project Administrator & Purchasing specialist

Job Type: Full-Time, Onsite

Location: Plaza ONE, Next to PSO pump, Main GT road near DHA Phase 2 Gate 1, Islamabad

Timings: 4 PM -1 AM (Pakistan Standard Time)


ROLE OVERVIEW:

We are looking for a detail-oriented and dependable resource to support our project operations and purchasing workflows. This role is split across Project Administration and Purchasing Support, with clear ownership of documentation, coordination, and data accuracy.


The ideal candidate is organized, proactive, and comfortable working across multiple systems while supporting project managers, estimators, and operations teams.


PROJECT ADMINISTRATOR RESPONSIBILITIES (2–3 DAYS PER WEEK)

• Set up and maintain employee profiles, including tracking citizenship status, badging, background checks, certifications, and related documentation

• Schedule drug tests for employees as required and coordinate communication of results with customers

• Support project managers by entering data, updating project records, and maintaining accuracy within project management software

• Track onsite storage requirements and equipment rental needs and coordinate ordering as required

• Review job contracts and highlight relevant sections for the estimating and operations teams prior to final review and owner signature

• Support the estimating and sales teams as a Bid Coordinator, including:

  • Sending monthly bid follow-up emails (1x per month)
  • Updating and maintaining CRM records


PURCHASING SUPPORT RESPONSIBILITIES (1–2 DAYS PER WEEK)

• Draft and track purchase orders (POs) issued to vendors

• Track field receipt tickets for delivered materials

• Monitor and track incoming vendor invoices using an MS Teams Kanban board

• Perform a basic three-way match between:

  • Purchase Orders
  • Receipt Tickets
  • Vendor Invoices

• Verify pricing accuracy and flag discrepancies for review

• Post approved accounts payable entries into QuickBooks Online

(This responsibility will be phased in over time with training and is not expected during the initial months)


WHAT WE’RE LOOKING FOR

  • Strong attention to detail and follow-through
  • Comfort working with operational data, documents, and systems
  • Ability to coordinate across teams and keep records accurate and up to date
  • Experience with project administration, purchasing, or operations support is a plus
  • Familiarity with tools like CRM systems, project management software, MS Teams/GSuite

Frequently Asked Questions

Is the salary disclosed for the Project Administrator & Purchasing specialist position at VASL?
The salary for this Project Administrator & Purchasing specialist role at VASL is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Project Administrator & Purchasing specialist position at VASL located?
This Project Administrator & Purchasing specialist role at VASL is based in Islamabad, Islamabad Capital Territory, Pakistan. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Project Administrator & Purchasing specialist role at VASL full-time or part-time?
This is listed as a FULL TIME position. It is posted as a Project Administrator & Purchasing specialist role in the Administration department at VASL.
Which team or department does the Project Administrator & Purchasing specialist at VASL belong to?
This Project Administrator & Purchasing specialist position is part of the Administration department at VASL. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Project Administrator & Purchasing specialist position at VASL?
Click the "Apply Now" button on this page. You will be redirected to VASL's official application portal hosted on freshteam where you can submit your application directly.
When was the Project Administrator & Purchasing specialist job at VASL posted?
This Project Administrator & Purchasing specialist position at VASL was posted on Jul 12, 2026. Apply as soon as possible — early applications are often reviewed first.
Project Administrator & Purchasing specialist
VASL
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