Payroll Data Analyst

About us

Chivas Brothers is the Pernod Ricard business dedicated to Scotch whisky. Its award-winning portfolio features some of the world’s most revered single malt and blended Scotch whisky brands, including Chivas Regal, Ballantine’s, Royal Salute and The Glenlivet. As the world’s No.2 Scotch whisky producer which exports to 150 markets globally, Chivas Brothers and its 1,700-strong team are rooted in communities across Scotland and around the globe, sharing a proud history and the ambition to open up to shape the future of whisky. Chivas Brothers was awarded ‘Scotch Whisky Producer of the Year’ at the International Wine & Spirits Competition 2021 and for six years in a row from 2020-2025 at the International Spirits Challenge.

Your new role

The Payroll Data Analyst will be responsible for processing payroll, maintaining accurate records, and providing support to the payroll team.

The ideal candidate will have strong analytical skills, a keen eye for detail, and experience working with payroll systems.

Key Responsibilities

• Payroll Data Management (Primary Focus) 
  - Process and upload payroll and HR data files into payroll and payroll related systems 
  - Maintain and update employee records, ensuring data accuracy and integrity in the payroll and payroll ancillary systems/ 
  - Support regular and ad-hoc data uploads (e.g., new starters, changes, leavers, benefits updates) 
  - Perform data validation checks and resolve discrepancies before payroll processing 
  - Assist in maintaining Payroll HRIS workflows, templates, and data structures 
  - Produce standard and ad-hoc payroll reports (e.g., headcount, payroll variance, absence, overtime) 
  - Support data reconciliations between HR, payroll, and finance systems 
  - Assist in system testing, upgrades, and process improvements 
   
  Payroll Support 
  - Support the preparation and processing of monthly payroll cycles 
  - Upload and review data from Time & Attendance systems 
  - Assist with payroll checks and reconciliations prior to finalisation 
  - Handle basic payroll queries from employees, escalating complex issues 
  - Support off-cycle payments and adjustments as required 
  - Assist with year-end activities (e.g., P60s, P11Ds preparation support) 
  - Maintain payroll documentation and audit trails 
   
  Reporting & Analysis 
  - Generate regular payroll reports for stakeholders 
  - Assist in analysing payroll data trends 
  - Support monthly reporting packs for Finance and HR 
  - Identify data inconsistencies and recommend improvements 
   
  Compliance & Process Support 
  - Ensure compliance with internal policies and data governance standards 
  - Maintain confidentiality of employee data at all times 
  - Follow payroll and HR procedures to ensure audit readiness

Your blend of talent

This position could be right for you if you have:

• Strong attention to detail and data accuracy 

• Good Excel skills (e.g., formulas, data manipulation, basic analysis) 

• Comfortable working with large data sets and file uploads 

• Strong numerical and analytical skills 

• Good organisational skills with ability to manage deadlines 

• Effective communication skills for handling employee queries 

• Ability to learn new systems and processes quickly

Our mix of benefits

For your health, we offer private medical insurance, critical illness cover and an optional healthcare cash plan and dental insurance.

Our lifestyle benefits options include 28 days’ annual holiday, your employee pension, share incentive plan, family care, season ticket loans, free mortgage advice, payroll giving and more!

You can access lots of gifts & discounts, including an allowance each year to spend on our brands in our staff shop and employee discounts from a range of high street retailers.

We have regular events in our very own office bar, employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on your wellbeing and mental fitness.

Conviviality: the Pernod Ricard Way

We have our own way of doing things. We call it conviviality! It’s our way of being, and something unique you feel and experience when working for Pernod Ricard.

We’re committed to conviviality, and with this, you’ll be Proud to Belong to our Pernod Ricard family. You’ll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this with our Commitment to Care: we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on Sustainability and Responsibility (S&R).

We’re committed to diversity and inclusion

People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’.

We promote diversity and inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves.

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.

Similarly, if you would like to discuss opportunities for flexible working or e accommodations or support to complete our application process, please let us know.

Responsible drinking

As ‘Créateurs de convivialité’, we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.

In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardless of your religious beliefs or personal choices on the consumption of alcohol.

In our business, we work together with industry members, civil society, governments, local authorities and UN bodies to promote responsible drinking. 

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