Paymaster

The Paymaster is responsible for processing payroll, ensuring employees are compensated accurately and on time, and maintaining payroll records in compliance with company policies and legal requirements. This role manages wage calculations, deductions, and payment schedules while maintaining strict confidentiality. The Paymaster is also responsible for resolving payroll discrepancies and collaborating with P&C, Accounting, and other departments to support efficient operations. Additionally, the role assists the Accounting Department with other accounting functions as required by business needs.

ESSENTIAL DUTIES AND RESPONSIBILITES:

Payroll Administration

• Process and complete payroll cycles accurately and within established deadlines.
• Prepare and process payroll-related transactions, including additional earnings, deductions, Pay adjustments, Employee exit clearances, and Advance payments.
• Collaborate with department heads to collect and verify payroll-related information.
• Coordinate with People & Culture (P&C), IHG Corporate Office, or payroll vendors to resolve payroll system and processing issues.
• Respond promptly and professionally to employee payroll inquiries. Analyze payroll issues, coordinate resolutions or provide recommendations as necessary.
• Process pension contributions and submit required pension reports through designated platforms.
• Post health insurance allocations and identify, communicate, and resolve any discrepancies between payroll records and the general ledger in coordination with P&C.

Compliance and Reporting 

• Prepare payroll and labor reports, including headcount, overtime, labor productivity, payroll costing, scheduling, and gratuity reports.
• Identify, recommend, and implement payroll process improvements to enhance accuracy, efficiency, compliance, and internal controls.
• Maintain organized filing systems for all payroll supporting documentation and payroll reports.
• Safeguard the confidentiality of payroll information for both current and former employees
• Prepare and submit gratuity reports to the relevant government authorities.
• Ensure payroll records remain audit-ready and compliant with applicable laws, regulations, and company policies.

Other Accounting Functions

• Perform additional accounting-related duties as assigned, including posting accounts payable vouchers, filing, witnessing inventory counts, and conducting house bank audits.
• Post and reconcile Seafire Residence and Common Area Maintenance invoices and journal entries.
• Assist with special projects and undertake additional responsibilities as assigned by the Assistant Financial Controller

SPECIFIC EXPERIENCE WE'RE SEEKING:

• Associate degree or diploma in Accounting, Business Administration, or a related field preferred.
• Minimum of two (2) years of solid payroll processing experience.
• Prior experience using accounting and payroll software such as Evention, Cadence, Blue Bison, TimeClock Plus, or similar systems preferred.
• Ability to read, analyze, and interpret business publications, professional journals, technical procedures, and government regulations.
• Strong written communication skills with the ability to prepare reports, business correspondence, and procedural documentation.
• Demonstrated ability to solve practical problems and manage situations involving multiple variables where limited standardization exists.
• Ability to interpret and apply instructions presented in written, oral, diagrammatic, or schedule formats.
• Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel (Isograd Level 4/5 preferred).
• Flexible schedule with the ability to work mornings, evenings, weekends, and holidays as business needs require.

Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands.

Base salary in the range of US$15.00 -- US$16.50, plus gratuities, depending on qualifications and experience.