Office Manager | Full-Time | Benchmark International Arena

Oak View Group

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

Position Summary

The Office Manager position will provide support for the Finance and Human Resources department at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll entries, swipe card assignments and replacements, employee inquiries, cash room, handling A/P and A/R responsibilities, assuring compliance, tracking training and certifications, scheduling, communication distribution and general clerical duties, and GL entries. Assist with performing month-end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company.

This role pays an hourly rate of $25.00 - $30.00.

Benefits for Full-Time Roles: Health, Dental, and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 31, 2026.

About the Venue

From 2011 to 2013, Benchmark International Arena had more than $62 million in improvements that have clearly revolutionized the industry and made it the premier entertainment venue in the state of Florida.

With a wide array of venues spread throughout the United States, it can be difficult to find one that distinguishes itself from the others. That is not the case with the renovated AMALIE Arena, Florida’s premier entertainment venue and home of the three-time Stanley Cup champion Tampa Bay Lightning. Boasting unique features like lightning-throwing Tesla coils, the 11,000-square-foot Budweiser Biergarten with incredible views of the city, and a massive five-manual, 105-rank digital pipe organ, AMALIE Arena consistently ranks among the very best venues in the United States. The best part? This is only the beginning.

Responsibilities

• Provide general office/administrative/accounting support, including input of weekly cash and sales reports, A/P and A/R data entry, and event reporting.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, payroll smart sheet, and swipe card assignments.
• Assist with general communications and distribution.
• Provide accounting support to company departments. Reconcile sales reports prior to month-end postings.
• Oversee document coding. Calculate commissions earned.
• Collect data from multiple sources and generate reports of OVG's event operating results to the venue management team and the corporate finance department.
• Includes generating P&Ls, franchise season reports, catering activity recaps, and sales reports.
• Perform month-end closing, reconciliations, and entries.
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed.
• Reconcile bank deposits to sales reports, inventory levels, payroll reporting, and A/P and A/R activities.
• Prepare current workbooks containing financial information by event type.
• Oversee preparation of NFP reports by event and payroll reporting by event type.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, and telephone inquiries.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 3-5 years of experience in an accounting position with increasing levels of oversight and responsibility.
• Thorough understanding of accounting and financial reporting principles and practices.
• Demonstrate knowledge of payroll and tax issues and basic knowledge of employment law.
• Advanced proficiency with computers in a Windows platform, including Microsoft applications and accounting/payroll/HRIS systems.
• Extensive experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy, and validity.
• Ability to multi-task in a fast-paced, changing environment.
• Must work well under pressure of deadlines.
• Excellent organizational and time management skills.
• Ability to delegate tasks as needed.
• High level of proficiency with computers, Microsoft applications, and accounting/payroll/HRIS systems. Experience with Solomon, ADP, and/or Ceridian is a plus.  
• Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.
• Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute strong decisions quickly and efficiently.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.