Office Coordinator (temporary replacement)

Company Description

As of January 2026, Averna and Spherea joined forces to form the Spherea Group.  A global Test & Quality Solution leader, Averna Powered by Spherea partners with product designers, developers and manufacturers to help them achieve higher product quality, accelerate time to market and protect their brands by covering and offering solutions and expertise for the entire product lifecycle.  

Averna Powered by Spherea offers specialized expertise and innovative test, vision inspection, precision assembly and automated solutions that deliver substantial technical, financial and market benefits for clients in the aerospace, automotive, consumer electronics, defense, energy, industrials, medical devices & life sciences, semiconductor, telecom and transportation industries.   

Their solutions include prototyping & consulting, precision assembly & production, automated test solutions, in-line test systems, test system replication, and test platforms & products. Averna Powered by Spherea’s expertise ranges from vision systems, specialized battery test, RF & microwave and fiber optics to robotics & motion, instrumentation, control systems, and data management. 

Job Description

The Office Coordinator challenge in a few words: 

The Office Coordinator reports to the Director of Europe Resource Centers in Engineering & Consulting in Poland and will contribute to the efficiency and effectiveness of our administration department within the European location in Wrocław and Kraków, Poland. You will be responsible for office support services mainly for our Poland offices.

Your contribution in this role:

Are you the structured and detailed Office Coordinator we are looking for? Are you eager to be part of a dynamic team in an international environment?

Don’t hesitate, this position may be your perfect fit! 

Responsibilities

• Ordering office supplies, equipment, sustaining the operational supplies inventory
• Coordinating external services providers: equipment service & repairs, cleaning services, facility administration, business travel agency
• Looking after the car fleet (service, insurance)
• Booking meetings, flights, hotels and taxi
• Hosting visitors
• Daily support for employees with administrative and office needs

Qualifications

The ideal candidate in a few words:

• Graduate: Bachelor degree
• Experienced: minimum work experience 1 year as an Office Administrator, Coordinator or equivalent; experience in an international environment is an asset
• Skills: Office administration; Proficient with Microsoft Office Suite (MS Word, Excel, PPT); Sense of initiative, friendly and polite, well-organized.
• Language: Fluency in Polish, B2 or higher in English

Key Behaviors

• Dynamic but service-oriented
• Team focused
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Confidentiality

Additional Information

What’s in It for You

• Diverse, supportive, and growth-oriented environment
• Collaboration opportunities with teams across Europe and globally
• Professional development opportunities
• Private healthcare with comprehensive coverage
• Flexible working hours #LI-HYBRID
• Recognition programs
• Be part of a company that puts ESG at the heart of its mission, for people, planet, and performance. 

Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status. 

Videos To Watch