Office Administrator

Job Description:

The office Administrator has to manage daily administrative tasks, coordinate facility maintenance, and support staff with their office needs. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Office Administrator will serve as the primary point of contact for all office-related matters, including vendor management, office supply inventory, and facility repairs. Key responsibilities include overseeing office equipment and supplies, managing meeting room schedules, coordinating with external vendors and service providers, and ensuring compliance with health and safety regulations. Strong communication skills, a proactive approach to problem-solving, and the ability to work independently are essential for this role. Previous experience in office administration or facilities management is highly desirable. The Office Administrator will play a critical role in maintaining a productive and welcoming work environment for all employees.

Duties and Responsibilities: 

• Day-to-day office operations, facilities coordination, and front-desk handling. 
• Manage daily office operations and administrative tasks
• Coordinate facility maintenance (HVAC, electrical, plumbing) and repairs, and housekeeping staff for the office.
• Front-Desk Duties: Handling phone calls, emails, sorting mail, and welcoming visitors.
• Oversee office supply inventory and ordering
• Serve as the main point of contact for vendors and service providers.
• Maintain records and documentation related to the office.
• Monitor and manage meeting room schedules.
• Support staff with office-related requests and issues
• Maintain filing systems both electronically and physically
• Greet and assist visitors and clients
• Order office supplies and research new deals and suppliers
• Maintain contact lists and databases
• Support for company events and meetings
• Provide general support to staff and management
• On-duty work to be carried out as per the management request.
  
• Execute specialized assignments delegated by the reporting manager alongside ongoing operational support.

Skills and Experience:

• Experience: Proven experience in office administration, office management, or facility coordination.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook, Teams)
• Organizational Skills: Excellent multitasking and time-management abilities.
• Education: A degree in business administration or facility management is preferred or Equivalent.