Manager Assistant- AXIS

actionlife· Onsite / High Rise Community Management
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📍 San Jose, CARegular Full Time💰 USD 28+

About this role

Who We Are
With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live. 
 
Action Property Management, the leader in community management, is seeking a Manager Assistant to join our team at our luxury association, AXIS, located in San Jose.

The Manager Assistant supports the Manager in overseeing the day-to-day operations of the association and serves as a key liaison for community information and resident services. This role also assists in supervising onsite staff and ensures efficient administrative support across departments. 

 

Compensation: $28.00 per hour, with the possibility of increasing to $30.00 per hour after a 90-day performance review
 
Schedule: Monday- Friday; 8:00 AM- 4:30 PM
 
Some weekend and/or evening work may be needed; Must be flexible and willing to work occasional overtime when needed
 
 

Job Responsibilities:

    Administrative  

    • Provide administrative support including correspondence, scheduling and meeting preparation.  

    • Draft and distribute agendas, notices, email blasts, reports and meeting minutes.  

    • Maintain vendor records, insurance documents, contacts, calendars and websites. 

    • Assist the assigned Manager with Action List items and updates.  

    • Maintain and process all Association invoices and coordinate with accounting for proper billing.  

    • Order and maintain supplies 

    • Assist the assigned Manager with Action List items, updates and other duties as assigned by management.  

    Architectural Review 

    • Act as the liaison under the direction of the Manager, to the Architectural Review Committee and other committees as may be established by the Board of Directors.  

    • Interact with homeowners, communicate status and prepare letters throughout the process and monitor progress of construction.  

    • Coordinate inspections by the Chief Engineer and sound testing with inspector and homeowners as required.  

    Member Services/Hospitality 

    • Respond to and address resident concerns and complaints. 

    • Supervise the issue of access devices, fobs, and transponders. 

    • Assist new owners with completion of registration forms and review of documents.  

    • Assist Management with training, supervising and scheduling the front desk staff.  

    • Provide front desk coverage during Front Desk staff’s absences or when required.  

Qualifications / Requirements:

    • Must be over 18 years of age and successfully pass a pre-employment background check and drug screening.
    • High school diploma or GED required.
    • Minimum of 2 years of office experience. HOA or residential property management, hotel, or related industry experience preferred. 
    • Excellent organizational, communication, and multitasking skills.  
    • Strong judgement, professionalism and customer service focus.  
    • Demonstrates confidentiality and diplomacy when handling challenging situations.
    • Must be flexible and willing to work occasional overtime when needed.  
    • Strong writing skills  
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software.  

Why Join Action:

  • Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor
  • Team Member Perks:
  • Comprehensive health benefits and paid time off package for qualifying employees
  • On-going hospitality and property management training
  • Opportunities for career growth and advancement
  • Values-driven company culture promoting teamwork and excellence
Why You'll Love Working at Action
At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact. 
 
Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
  

Frequently Asked Questions

What is the salary for the Manager Assistant- AXIS role at actionlife?
The listed salary for this Manager Assistant- AXIS position at actionlife is USD 28+. This is an Regular Full Time role.
Where is the Manager Assistant- AXIS position at actionlife located?
This Manager Assistant- AXIS role at actionlife is based in San Jose, CA. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Manager Assistant- AXIS role at actionlife full-time or part-time?
This is listed as a Regular Full Time position. It is posted as a Manager Assistant- AXIS role in the Onsite / High Rise Community Management department at actionlife.
Which team or department does the Manager Assistant- AXIS at actionlife belong to?
This Manager Assistant- AXIS position is part of the Onsite / High Rise Community Management department at actionlife. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Manager Assistant- AXIS position at actionlife?
Click the "Apply Now" button on this page. You will be redirected to actionlife's official application portal hosted on lever where you can submit your application directly.
When was the Manager Assistant- AXIS job at actionlife posted?
This Manager Assistant- AXIS position at actionlife was posted on Sep 2, 2026. Apply as soon as possible — early applications are often reviewed first.
Manager Assistant- AXIS
actionlife · 💰 USD 28+
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