Legal Administrative Assistant, Corporate

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC’s Top Employers for 2026. The firm has been recognized as the largest law firm in Vancouver by Lexpert. Our lawyers have received national and international recognition in numerous legal directories and publications. Our clients are leaders in the jurisdictions where we are located and around the world.

Lawson Lundell LLP is seeking a Legal Administrative Assistant to support lawyers in both our Corporate Finance and Securities, and Estates and Wealth Advisory groups, in our Vancouver office. The successful candidate is an enthusiastic and hardworking team player. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.

Standard Responsibilities:

• Handle billing, including preparation and distribution of monthly invoices
• Format, revise, and finalize legal documents
  
• Open new client files and matters
  
• Prepare expense reports
• Maintain an efficient file management and bring forward system
• Maintain a full calendar, email management and managing lawyers’ practice 
• Liaise with legal assistants, paralegals, lawyers, and clients regarding file progress
• Provide overflow support and perform general administrative duties as required
  

Qualifications

• Legal Administrative Assistant certification from an accredited institution
• Minimum 3 years of previous experience as a legal administrative assistant
  
• Direct experience in the Corporate Finance & Securities and/or Estates and Wealth Advisory practice areas is an asset
• Prior knowledge of data management systems (i.e. iManage) and billing software (i.e. Aderant) is an asset
• Advanced proficiency in Microsoft Office, particularly Word, Outlook and Excel
• Ability to multi-task, meet deadlines and solve problems in a fast-paced environment
• Has the ability to work both independently and as part of a collegial team
• Excellent organization and time management skills
• Exceptional attention to detail, producing accurate, high-quality work while ensuring consistency across tasks and documents
• Demonstrated initiative and a proactive approach to work, taking ownership of assignments and independently utilizing available resources, precedent files, and research while exercising sound judgment in determining when to seek guidance
• Displays extraordinary customer service in a professional, mature and courteous manner
• Highly dependable and adaptable with great work ethic
• Exceptional interpersonal skills
• Strong verbal and written English communication skills
  

The typical hiring range for this position is $58,000 to $65,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

In addition to a competitive salary, we offer a variety of benefits, including:

• Health Benefits: extended health, dental, vision, out of country, life, AD&D
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Paid Parental Leave top up
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their skills and knowledge in the legal field
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
• Tenant Fitness Centre: access to the fitness centre in our office building
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Awards: long term service and bonus vacation awards
  
  

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted.

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.