Legal Administrative Assistant

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC’s Top Employers for 2026. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Lawson Lundell LLP is currently seeking a competent and knowledgeable Legal Administrative Assistant to join our Vancouver office on a full-time, continuing basis. This position provides support to lawyers in our busy Pension group. The successful candidate is an organized, enthusiastic, hardworking team player who is capable of prioritizing and multitasking in a fast-paced environment. The regular working hours for this role are Monday to Friday, 8:30 a.m. to 4:30 p.m.

While candidates with legal administrative assistant experience are encouraged to apply, we also welcome applications from individuals with a strong administrative assistant background who meet the qualifications outlined below. We recognize that many of the skills required for success in this role are transferable, and previous legal assistant experience is considered an asset rather than a requirement.

Standard Responsibilities

• Prepare, revise, format, and finalize legal documents, correspondence, presentations, and other materials, ensuring accuracy, consistency, and adherence to firm precedents and formatting standards. This includes preparing and organizing pension plan documents, amendments, governance materials, and member communications.

• Coordinate filings, registrations, and submissions with pension regulators and other governmental authorities. Prepare and draft various correspondence and documents.
• Mark up and proofread documents for accuracy.
  
• Conduct corporate and regulatory searches.
• Liaise with clients, consultants, actuaries, trustees, and regulatory bodies.
• Open new client matters and assist with conflict checks and engagement processes.
• Manage lawyer calendars, schedule appointments, meetings, and conferences, and coordinate travel arrangements, as required.
• Organize and maintain client files in accordance with firm policies and records management requirements.
• Maintain bring-forward systems and track key deadlines and compliance dates.
• Prepare and assemble meeting materials, agendas, and minutes for the Pension Group's monthly meetings.
• Enter time, prepare draft accounts, and assist with billing activities.
• Prepare expense reports.
• Assist with the preparation and coordination of client seminars, webinars, and pension industry events.
• Maintain client contact lists and support business development initiatives.
• Provide overflow assistance and perform various general administrative duties, as required.
  

Qualifications

• Minimum 3 years of experience as a Legal Administrative Assistant or in a comparable Administrative Assistant role. Candidates with an administrative background who meet the skills outlined below are encouraged to apply.
• Legal Administrative Assistant certification from an accredited institution
• Familiarity with pension and benefits terminology or legislation is considered an asset
• Advanced proficiency in Microsoft Office, particularly Word, Outlook and Excel

• Ability to multi-task, meet deadlines and solve problems in a fast-paced environment
• Has the ability to work both independently and as part of a collegial team
• Excellent organization and time management skills
• Exceptional attention to detail, producing accurate, high-quality work while ensuring consistency across tasks and documents
• Demonstrated initiative and a proactive approach to work, taking ownership of assignments and independently utilizing available resources, precedent files, and research while exercising sound judgment in determining when to seek guidance
• Displays extraordinary customer service in a professional, mature and courteous manner
• Highly dependable and adaptable with great work ethic
• Exceptional interpersonal skills
• Strong verbal and written English communication skills
• Prior knowledge of data management systems (i.e. iManage) and billing software (i.e. Aderant) is an asset

The typical salary range for this position is $58,000 to $65,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

In addition to a competitive salary, we offer a variety of benefits, including:

• Health Benefits: extended health, dental, vision, out of country, life, AD&D
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Paid Parental Leave top up
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their skills and knowledge in the legal field
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
• Tenant Fitness Centre: access to the fitness centre in our office building
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Awards: long term service and bonus vacation awards

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted.