Human Resources Administrator

Job Title:

Human Resources Administrator

Reports To:
Director of People

Department:
People

Location:
On-site, Dumfries, VA

Employment Type:

Full-time | Salaried | Exempt

Job Summary

The HR Administrator plays a vital role in supporting HR operations and the employee experience at Mainspring Recovery.  Serving as the primary on-site HR contact, the HR Administrator manages the full employee lifecycle – onboarding, payroll, benefits, employee relations, and compliance, while partnering with leadership to maintain sound HR policies and practices.  The HR Administrator also helps foster a positive, inclusive workplace culture through employee engagement, recognition programs, and DEI initiatives. 

Key Responsibilities

• Serve as the primary on-site Human Resources contact, acting as a trusted resource for managers and employees on a wide range of HR-related matters. 

• Lead and facilitate weekly new hire orientation that introduces employees to company culture, policies, benefits, and expectations. 

• Coordinate and facilitate onsite Basic Life Support (BLS) training for designated staff members in accordance with organizational and regulatory requirements and maintain active BLS instructor certification. 

• Maintain and conduct ongoing required onboarding trainings 

• Manage the full onboarding lifecycle, including initiating and tracking background screenings, verifying employment eligibility (I-9), setting up employee credentials and system access, and completing payroll setup. 

• Lead employee relations matters, partnering with site leadership and the Director of People, to ensure issues are handled appropriately; documentation is complete and compliant, and resolutions are timely. 

• Oversee and monitor employee compliance requirements, including mandatory training, licensure, certifications, and renewals; proactively follow up with employees and managers to ensure ongoing compliance. 

• Perform full life-cycle processing of bi-weekly payroll, including partnering with managers to review, audit, and approve employee timecards for accuracy, compliance, for timely payroll submission. 

• Work closely with legal and compliance to ensure all HR policies and practices align  

• Create and implement HR programs (employee of the month, etc.) to create a positive workplace culture and working environment.  

• Enhance employee satisfaction by addressing concerns promptly, supporting new perks and benefits, and assisting with the planning and coordination of team-building and engagement activities.  

• Support and manage DEI initiatives, promoting equitable practices and an inclusive workplace culture.  

• Acting as a resource for staff on a variety of HR related items.  

• Performs all other duties as assigned. 

Minimum Qualifications

Education / Credentials

• Bachelor’s degree in human resources required.  

• Must possess current Basic Life Support (BLS) certification or be willing to obtain certification and BLS instructor certification within 45 days of hire. 

• Professional certification PHR, SPHR, SHRM-CP, SHRM-SCP preferred. 

Experience

• A minimum of three years of human resource management preferred. 

• Experience in health care setting preferred. 

Knowledge / Skills

• Excellent verbal and written communication skills.   

• Excellent interpersonal and impartial negotiation skills.  

• Outstanding knowledge of Microsoft Office Suite; ATS, HRIS, payroll systems.   

• Previous experience with Rippling preferred.  

• Excellent time management skills with a proven ability to meet deadlines.   

• Excellent attention to detail.  

• Strong sense of ethics and commitment to doing the right thing.  

• Strong analytical and problem-solving skills.  

• Ability to adapt to the needs of the employees.  

• Thorough knowledge of Virginia employment-related laws and regulations preferred 

Working Conditions

• Non-direct care position
• Full-time, 40 hours per week

Why This Role Matters

• At Mainspring Recovery, our people are at the heart of the healing journey we provide to clients and families affected by substance use and mental health challenges. The Human Resources Administrator plays a critical role in creating a supportive, compliant, and engaging workplace environment that allows our clinical and operational teams to focus on delivering compassionate, high-quality care. By supporting employees throughout their entire employment experience, this role directly contributes to staff retention, organizational culture, and the overall success of our recovery mission. 

Pre-Employment Requirements

Mainspring conducts, as required, job-related background checks, drug testing, TB testing, verification of employment history, and/or reference checks prior to employment.

Equal Employment Opportunity Statement

Mainspring is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.

EEO is the Law:
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

About Mainspring Recovery

Mainspring Recovery is a mission-driven behavioral health organization built on the belief that healing happens when the right people are in the room. We provide care across multiple levels, including Residential, Partial Hospitalization (PHP), and Intensive Outpatient (IOP), supporting individuals and families throughout the recovery process.

Every role at Mainspring, clinical and non-clinical alike, contributes to creating safe, structured, and effective environments where people can rebuild their lives. We invest in strong teams, clear systems, and thoughtful leadership, believing meaningful impact comes from doing the work well, supporting one another, and holding ourselves to high standards across the organization.