HR Operations Coordinator

At Wesco, we give you an opportunity for a career and a great work environment. We are hiring immediately for a full-time HR Coordinator to provide administrative and operational support to the Human Resources department. This role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance. We are Wesco. We enable the connected world – you help turn on the lights.

Shift: Monday - Friday; 8:00 a.m. - 5:00 p.m.

What’s in it for you:

In addition to best-in-class benefits (insurance, PTO, 401k, etc.) we offer:

• A CAREER.  The door is open to other positions within Wesco once you have mastered this role
• Employee referral rewards
• Tuition reimbursement
• National discounts on commonly used items (phone plans, computers, Whirlpool appliances, etc.).

You matter at Wesco.  We’re a global Fortune 250 distributor, but we’re also down to earth, people-first, place to work.  Our teams are made up of people who care about continuous improvement, not big egos.

The HR Coordinator provides administrative and operational support to the Human Resources department. This role ensures smooth onboarding processes, maintains accurate employee records, and assists with HR-related documentation and compliance.

Key Responsibilities

• Performance Documentation: Maintain and update employee performance records in HR systems.
• Vacation Tracking: Monitor and record employee vacation schedules and balances.
• Employee & Emergency Contacts: Keep employee contact information and emergency details current.
• Facility Trainer Checklist: Coordinate training requirements for new employees and ensure completion of onboarding checklists.
• Supply Ordering: Manage ordering and inventory of HR-related supplies.
• System Access Tickets: Submit and track tickets for granting system access to new hires or role changes.
• Start Date Changes: Process and update employee start dates in HR systems.
• Onboarding Folder Preparation: Assemble and maintain onboarding materials for new hires.
• New Hire Welcome Emails: Draft and send welcome communications to new employees.
• Orientation Support: Arrange logistics for orientation sessions, including lunch and materials.
• Write-Up Tracking: Maintain master tracking of disciplinary write-ups and ensure proper documentation.
• Collaboration on Write-Ups: Work with supervisors and managers to process and file disciplinary actions.
• Storage & Electronic File Management: Organize HR storage rooms and maintain electronic filing systems for employee records.

Qualifications

• Associate’s level in Human Resources, Business Administration, or related field preferred.
• 1–3 years of HR or administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and HRIS systems.
• Ability to handle confidential information with discretion.

We are Wesco.  We enable the connected world.  We are leading global distributor of Network & Security, Electrical and Utility Power Solutions.  We are proud of our culture of ethics, honesty, diversity and growth.  We reward initiative and original ideas.  Wesco employs individuals around the world. We seek out and encourage diversity of thought and experience.  Our differences strengthen our company and enrich our culture.  It’s safe to say, you will be welcome here.

This amount is what we reasonably believe we will pay for the position; however, offer amounts may vary based on factors such as geographic location, relevant education, experience, qualifications, skills, shift, or any collective bargaining agreements. For eligible positions, compensation may include participation in a bonus or sales incentive plan, subject to the terms and conditions of the applicable plan documents. For certain sales roles, Wesco also offers a commission structure that provides additional compensation based on sales results, as defined by the applicable commission plan.