[Internal Hiring]: HR Executive - L2

About the Role

Key Responsibilities

1. HR Operations & Employee Lifecycle

• Manage day-to-day HR operations across the complete employee lifecycle, from onboarding to separation.
• Maintain accurate and up-to-date employee records, documentation, and HR databases.
• Manage employee master data, changes in employment details, transfers, reporting changes, designations, departments, and other HR transactions.
• Ensure timely completion of joining, confirmation, transfer, promotion, separation, and exit-related documentation.

2. HRMS & Systems Management

• Administer and maintain Keka and other HR systems, including employee data, workflows, settings, access controls, attendance, leave, and related configurations.
• Ensure data accuracy and consistency across HR systems.
• Manage HR system access, user creation/deactivation, and employee master-data changes.
• Identify opportunities to automate repetitive HR processes and improve operational efficiency.

3. Payroll & Attendance

• Coordinate and support the monthly payroll process, ensuring accurate and timely payroll inputs.
• Validate attendance, leave, work hours, regularization, WFH, deductions, incentives, and other payroll-related inputs.
• Coordinate with Finance/payroll partners for payroll processing and resolution of discrepancies.
• Conduct periodic audits of attendance and HR data and ensure timely closure of exceptions.

4. Leave, Attendance & Workstatus Administration

• Manage leave and attendance policies and ensure proper system implementation.
• Monitor attendance, effective working hours, regularization, and related exceptions.
• Coordinate with managers and employees for resolution of attendance and leave discrepancies.
• Maintain operational reports and dashboards for attendance and workforce-related metrics.

5. Statutory Compliance & Documentation

• Support and coordinate statutory HR compliance requirements applicable to the organization.
• Maintain statutory records, registers, employee documentation, and compliance-related data.
• Coordinate with external consultants, payroll partners, and relevant authorities wherever required.
• Ensure HR documentation is complete, accurate, and audit-ready.

6. HR Reporting & Data Management

• Prepare regular HR Operations reports covering headcount, joining/exits, attendance, leave, payroll inputs, employee movements, and other operational metrics.
• Maintain accurate HR MIS and dashboards.
• Analyse HR operational data and highlight discrepancies, trends, and areas requiring corrective action.
• Ensure timely submission of reports to HR leadership and other stakeholders.

7. Process & Governance

• Develop, implement, and maintain HR Operations SOPs, checklists, and controls.
• Ensure adherence to approved HR policies and processes.
• Identify process gaps and implement corrective actions.
• Maintain proper documentation and audit trails for HR transactions.
• Work closely with HR, Finance, IT, and business teams to resolve operational issues.

Required Skills & Experience

• 5–7 years of relevant experience in HR Operations / HR Shared Services / HR Administration.
• Strong hands-on experience with HRMS/HRIS, preferably Keka or similar platforms.
• Good understanding of payroll inputs, attendance, leave administration, employee lifecycle processes, and statutory compliance.
• Strong Excel/Google Sheets skills and ability to work with HR MIS and data.
• High attention to detail and strong data accuracy.
• Good understanding of HR policies, processes, and documentation.
• Ability to independently manage multiple HR operational processes and deadlines.
• Strong coordination and communication skills.
• Ability to maintain confidentiality of employee and payroll information.

Preferred

• Experience in an IT / Software Services organization.
• Experience managing HRMS configurations and workflows.
• Experience in HR process automation and operational reporting.
• Experience coordinating with payroll vendors, Finance, and statutory consultants.
• Strong working knowledge of advanced Excel functions and HR dashboards.