Front Office Administrator
carusoaffiliated· Office Operations
About this role
The Front Office Administrator plays a key role in maintaining a professional and welcoming atmosphere for clients and employees. This highly visible position requires exceptional communication skills, attention to detail, and the ability to handle various administrative tasks.
ESSENTIAL FUNCTIONS
- Maintain the overall appearance and functionality of the corporate office by overseeing cleanliness, service, and stocking of supplies
- Manage inventory levels and order office and kitchen supplies as required, ensuring cost-effectiveness and timely availability
- Liaise with engineering, housekeeping, and external vendors to address maintenance issues promptly and efficiently
- Oversees office operations and HR invoice processing, ensuring accuracy and timely payment for all expenses
- Establish and maintain efficient organizational systems, including electronic filing and record-keeping, contributing to streamlined office operations
- Ensure the functionality of office equipment, managing service calls, and coordinating repairs or replacements when necessary
- Assist in planning and executing company events, programs, and meetings, ensuring seamless logistical support
- Provide administrative support to the office as a whole, including managing conference room calendars, scheduling meetings, and document preparation.
- Assist HR with onboarding new employees, employee offboarding, maintaining office records, maintaining company intranet, and coordinating events (benefits fair, lunch & learns, employee engagement events, employee birthdays)
- Serves as a central point of contact for internal company-wide communications
- Answer the corporate office’s general phone line, transfer calls to the appropriate person, take accurate messages as needed, and promptly route voicemail messages to the correct recipient
- Enhances workplace experience and employee engagement by arranging employee lunches, appreciation day activities, and other interactive office initiatives
- Manages shipping, receiving, and distribution of mail and packages.
- Facilitate daily employee perks and engagements such as dry cleaning, car wash, birthdays, etc.
MINIMUM REQUIRED QUALIFICATIONS
- Ability to sit at a desk for extended periods.
- Equipment used includes PCs, phones, copiers, scanners, faxes, and door release systems.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe, Canva, and basic computer skills.
- Professional demeanor, strong interpersonal skills, and a positive attitude.
- Exceptional attention to detail and strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and follow through on assignments.
- Problem-solving ability with a proactive approach to resolving issues.
- Ability to travel to and from properties within our portfolio for backup support.
- Flexible availability for occasional evenings, weekends, and holidays for special events.
- Capable of lifting up to 20lbs., handling packages, and distributing mail.
- Experience in office, retail, or hospitality customer service roles.
- Minimum of 2 years of work experience in customer service or administrative role.
Frequently Asked Questions
What is the salary for the Front Office Administrator role at carusoaffiliated?
The listed salary for this Front Office Administrator position at carusoaffiliated is USD 20–25. This is an Full time Hourly role.
Where is the Front Office Administrator position at carusoaffiliated located?
This Front Office Administrator role at carusoaffiliated is based in Corporate Headquarters. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Front Office Administrator role at carusoaffiliated full-time or part-time?
This is listed as a Full time Hourly position. It is posted as a Front Office Administrator role in the Office Operations department at carusoaffiliated.
Which team or department does the Front Office Administrator at carusoaffiliated belong to?
This Front Office Administrator position is part of the Office Operations department at carusoaffiliated. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Front Office Administrator position at carusoaffiliated?
Click the "Apply Now" button on this page. You will be redirected to carusoaffiliated's official application portal hosted on lever where you can submit your application directly.
When was the Front Office Administrator job at carusoaffiliated posted?
This Front Office Administrator position at carusoaffiliated was posted on Sep 23, 2026. Apply as soon as possible — early applications are often reviewed first.
Front Office Administrator
carusoaffiliated · 💰 USD 20–25
You'll be redirected to carusoaffiliated's official application page on Lever.