Field Administrative Assistant - Fredericksburg, PA

Field Administrative Assistant (Temporary - Approx. 16 Months)

📍Fredericksburg, PA (On-Site)

Overview

Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fredericksburg, PA. This is a 16-month, on-site role working out of a jobsite trailer alongside project managers, field teams, and subcontractors.

This position is ideal for someone who is organized, adaptable, and enjoys working in a fast-paced, team-oriented environment.

What You’ll Do

• Maintain project files, logs, and records (digital and physical)
• Prepare meeting agendas and take meeting minutes
• Draft emails and correspondence for Project Managers
• Create and update spreadsheets (templates and basic builds)
• Complete daily weather reports
• Manage office equipment and maintain supply inventory
• Update and manage contacts in Outlook
• Assist with subcontractor onboarding (safety/compliance programs)
• Help keep the job trailer clean, organized, and stocked
• Support the project team with general administrative tasks

What You Bring

• Strong organization and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Professional communication skills

Technical Skills (Daily Use):

• Microsoft Excel (basic formulas, formatting)
• Microsoft Word (document creation/formatting)
• Microsoft Outlook (email, scheduling, contacts)
• Adobe Acrobat (PDF management)

Work Environment

This role is based on an active construction site and involves daily interaction with project teams, subcontractors, and client representatives.

Why This Role

You’ll play a key role in keeping the project team organized and running efficiently—right in the middle of a live construction jobsite.