Key Responsibilities

CEO Office Management

• Manage the CEO's calendar, meetings, travel, and executive priorities.
• Prepare daily schedules, briefing notes, and meeting materials.
• Coordinate domestic and international travel arrangements.
• Maintain confidential executive records and correspondence.

Strategic Execution

• Translate the CEO's priorities into actionable plans.
• Coordinate implementation across departments.
• Track key organizational initiatives and ensure timely completion.
• Follow up with department heads on agreed deliverables.
• Maintain action trackers, dashboards, and progress reports.
• Escalate risks and delays proactively.

Project Management

• Coordinate cross-functional strategic projects.
• Develop implementation plans and milestone trackers.
• Monitor project timelines and deliverables.
• Ensure accountability across teams.
• Prepare project status reports for the CEO.

Meeting & Governance Support

• Organize Leadership Team, Board, and Committee meetings.
• Prepare agendas, presentations, and background documents.
• Record minutes and monitor action item closure.
• Support governance and compliance documentation.

Executive Communication

• Draft executive emails, speeches, presentations, reports, and official correspondence.
• Coordinate communication with Board Members, donors, corporate partners, government officials, and senior stakeholders.
• Prepare briefing documents for meetings and events.

CEO Personal Branding & Thought Leadership

• Manage the CEO's personal branding calendar.
• Coordinate LinkedIn content, articles, blogs, newsletters, and thought leadership initiatives.
• Support speaking engagements, conferences, podcasts, interviews, and media interactions.
• Coordinate executive award nominations and profile submissions.
• Work with the Marketing & Communications team to strengthen the CEO's public profile.
• Track branding metrics and executive visibility.

Stakeholder Management

• Coordinate with internal leadership teams and external stakeholders.
• Build strong working relationships across departments and partner organizations.
• Ensure timely follow-up on commitments made by the CEO.

Documentation & Reporting

• Maintain executive dashboards and organizational trackers.
• Prepare analytical reports and presentations.
• Maintain digital filing systems and confidential documentation.
• Generate periodic reports for decision-making.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, Communications, or a related discipline.
• Postgraduate qualification is desirable.
• Project Management or Executive Assistant certification will be an added advantage.

Experience

• 5–8 years of experience supporting a CEO, Founder, Managing Director, Executive Director, or CXO.
• Experience in NGOs, consulting firms, startups, or high-growth organizations is preferred.
• Demonstrated experience in project coordination, executive communications, and stakeholder management.