Doctoral Research Coordinator

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. 

The Faculty of Medical and Health Sciences is a diverse faculty with more than 10,000 students studying across six schools, led by world-leading researchers, teachers, and practising health professionals.  Our Vision is to courageously lead and advance hauora across generations in Aotearoa.  As such, we are committed to lead and advance the mana of Aotearoa as a global centre of Health learning, research, and innovation. 

Job Description

Te Whiwhinga mahi | The opportunity  

Join the Faculty of Medical and Health Sciences to play a pivotal role in supporting the success of doctoral candidates throughout their academic journey. As a Doctoral Research Coordinator, you will provide specialist advice, case management, and pastoral support for doctoral students while working closely with academic staff and key university stakeholders. This is a highly relationship-focused role where you will contribute to an exceptional doctoral experience and support continuous improvement across doctoral processes and services. 

Key responsibilities: 

• Act as a key point of contact for doctoral candidates, providing specialist advice and support throughout candidature 

• Coordinate doctoral admissions, supervision matching, scholarship processes, onboarding and orientation activities 

• Support doctoral milestones, candidature changes, annual reviews, confirmation and continuation processes 

• Monitor candidate and supervisor data, ensuring timely management of key doctoral processes and deadlines 

• Coordinate examiner nominations and provide support throughout examination-related activities 

• Organise workshops, seminars and learning activities that enhance the doctoral student experience 

• Contribute to service improvement initiatives, academic governance activities, and stakeholder engagement across the University 

This is a fulltime (37.5 hours per week) fixed term opportunity for 3 years. 

The salary range for this role is $63,600 - $79,300 based on skills and experience. 

For more detailed information, please refer to the Position Description 

He kōrero mōu | About you  

You are a highly organised and proactive professional who thrives in a fast-paced, service-focused environment. You enjoy building trusted relationships with a wide range of stakeholders and are comfortable navigating complex processes and policies. Your ability to balance empathy, professionalism, and attention to detail enables you to provide outstanding support to students while working collaboratively with academic leaders and colleagues across the University. 

You will bring: 

• Tertiary qualification or equivalent relevant experience 

• Experience working within a tertiary education environment and partnering with academic stakeholders 

• Strong analytical skills and the ability to work effectively within regulated environments 

• Experience supporting service improvement and innovation initiatives 

• Strong relationship management, communication and customer service skills 

Ngā āhuatanga kei a mātou | What we offer 

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. 

The University is committed to providing an excellent working environment through: 

• Flexible employment practices (including working from home if feasible, flexible hours) 

• Up to 6.75% company superannuation scheme 

• A competitive salary with five weeks’ annual leave 

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. For more information, please visit Staff Benefits. 

Me pēhea te tuku tono | How to apply 

Applications must be submitted online, by the closing date of 24 August 2026 to be considered. Please include your cover letter and your CV highlighting how you meet the skills and experiences detailed above.  

Please reach out to Chris Rollins, via chris.rollins@auckland.ac.nz , for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. 

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Qualifications

Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz