Business Operations Coordinator

Summary

Business Operations Coordinator

Location: Remote (U.S.)Travel Requirement: Up to 10% travelEmployment Type: Full-Time

Position Overview

The Business Operations Coordinator provides administrative, operational, and project coordination support to multiple business leaders across the organization. This role serves as a central point of coordination for business processes, reporting, communications, documentation, and operational activities that enable teams to execute efficiently and achieve strategic objectives.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Business Operations Support

• Assist with the development, tracking, and maintenance of reports, dashboards, and operational metrics.
• Support leadership in organizing business reviews, planning sessions, and team activities.
• Maintain shared files, records, and business documentation.
• Coordinate cross-functional activities and help ensure timely completion of assigned tasks.
• Assist in documenting and improving business processes and operational workflows.
• Handle administrative and operational tasks that support day-to-day business activities.

Project & Program Coordination

• Track project milestones, deadlines, and deliverables.
• Support proposal, contract, and business development activities as needed.
• Maintain action item logs and follow up with team members to ensure progress on key initiatives.
• Prepare presentations, reports, summary documents, and business correspondence.
• Coordinate special projects and initiatives assigned by leadership.

Communication & Collaboration

• Serve as a liaison between leaders, employees, clients, and external partners.
• Foster professional communication and collaboration across teams.
• Support company meetings, workshops, training sessions, and events.
• Help ensure important information is communicated effectively and consistently throughout the organization.

Required Qualifications

• High school diploma or equivalent.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Associate's or Bachelor's degree.
• Experience in administrative support, operations, project coordination, or business support roles.
• Experience supporting multiple teams or departments.
• Experience in government contracting, construction, engineering, professional services, or related industries.
• Familiarity with CRM systems, project management tools, or contract management systems.

Key Competencies

• Organization and planning
• Attention to detail
• Initiative and accountability
• Problem solving
• Adaptability and flexibility
• Collaboration and teamwork
• Professional communication
• Customer service mindset

Work Environment

• Fully remote position within the United States.
• Up to 10% travel for company meetings, training, team events, customer engagements, or other business activities.
• Standard business hours with occasional flexibility to support business needs.

Compensation

Salary Range: $55,000 - $65,000 annually, depending on qualifications and experience.

This position offers an opportunity to work closely with leadership while gaining broad exposure to business operations, project coordination, business development support, and organizational growth initiatives.