Admissions Assistant

Company Description

Today is a new day. At Asbury we’re filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow, a certified Great Place to Work where you can build a purposeful career. Let’s do all the good we can in this world – together.

Asbury Methodist Village proudly provides high quality, compassionate services in skilled nursing, assisted living, residential living, post-acute rehabilitation, and memory support care for residents of Montgomery County and surrounding areas.

Why You’ll Love Working Here

• Daily Pay: Access your earned wages anytime, anywhere
• 24/7 Support: Confidential Employee Assistance Program
• Career Growth: Scholarship & education discount opportunities for all fields of study – not just healthcare and nursing.
• Comprehensive Medical, Dental, and Vision Benefits: We’ve held insurance premiums at 2025 rates, reinforcing our commitment to care, stability, and supporting you both at work and at home.

Once you've submitted your application, you'll receive an email and text invitation from our trusted partner, Arena, to complete a short 3-5 minute questionnaire. Completing this step is required as part of the application process and helps us get to know you better. 

Schedule and Pay

• PRN hours up to 75 hours bi-weekly
• 9am-5pm, some evenings and weekends required
• $20.00/hour
• Temporary position through December 31, 2026 

Job Description

Summary

The Admissions Assistant provides administrative and operational support to the Admissions Department to help the facility achieve census goals. This role supports the admission process by preparing documentation, maintaining accurate records, assisting with onboarding activities, and serving as a welcoming resource for residents, patients, and families. The position works under the direction of the Admissions Coordinator and Director of Admissions.

Essential Functions

• Provide administrative support to the Admissions Department, including answering and directing calls, emails, and admission inquiries.
• Perform general office duties such as scanning, copying, filing, document management, referral intake, and data entry into electronic systems.
• Prepare admission packets, contracts, financial agreements, and other required admission documentation.
• Obtain required signatures, verify and update resident demographic, insurance, emergency contact, and responsible party information, and track outstanding documentation.
• Meet newly admitted residents and families, support admission-related onboarding, and coordinate communication with internal departments to support a smooth transition into the facility.
• Create a positive first impression for prospective residents, families, visitors, and referral sources by maintaining a professional, compassionate, and customer-focused approach.
• Maintain accurate and confidential admission records in accordance with HIPAA, applicable regulations, facility policies, and organizational standards; may perform other duties and responsibilities as assigned.

Qualifications

• Previous experience in healthcare, admissions, customer service, or administrative support preferred.

• High school diploma or equivalent required; Associate’s degree preferred.

Additional Information

Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid holidays.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.