Accounts Payable/Accounts Receivable Specialist

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more at www.biolabs.io. 

ROLE OVERVIEW

Reporting to the Accounting Manager, the Accounts Payable / Accounts Receivable (AP/AR) Specialist will have a primary focus on Accounts Payable (approximately 75%), with supporting Accounts Receivable responsibilities (approximately 25%). This role will support the end-to-end A/P process and help maintain efficient, scalable processes and strong internal controls. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, high-volume environment, with a strong focus on operational excellence, data accuracy, and process efficiency.

RESPONSIBILITIES

• Process accounts payable and receivable transactions, including invoices, coding, approvals, payments, and customer billing
• Monitor vendor and customer accounts, reconcile statements, and research and resolve discrepancies
• Record and apply customer payments accurately and in a timely manner
• Reconcile credit card transactions and investigate payment-related discrepancies
• Respond to A/P and A/R inquiries from vendors, customers, and internal stakeholders
• Maintain accurate accounting records and supporting documentation
• Perform assigned A/P and A/R month-end close activities and support internal and external audits
• Contribute to process improvements that strengthen data accuracy, efficiency, and internal controls

QUALIFICATIONS

• Bachelor’s degree in finance or accounting
• 1-3 years of A/P-related experience
• Comfortable working with large volumes of transactional data and navigating integrated systems
• Proficient in all Microsoft Office applications, experience with Bill.com, NetSuite, and QuickBooks Online (QBO) strongly preferred; not required
• Strong organizational and time management skills, with the ability to work independently and meet deadlines