Accounts Payable/Accounts Receivable Specialist

Company Description

INFICON is a leading provider of innovative instrumentation, critical sensor technologies, and Smart Manufacturing/Industry 4.0 software solutions that enhance productivity and quality of tools, processes, and complete factories. These analysis, measurement and control products are essential for gas leak detection in air conditioning/refrigeration and automotive manufacturing. They are vital to equipment manufacturers and end-users in the complex fabrication of semiconductors and thin film coatings for optics, flat panel displays, solar cells and industrial vacuum coating applications. Other users of our vacuum-based processes include the life sciences, research, aerospace, packaging, heat treatment, laser cutting and many other industrial processes. We also leverage our expertise in vacuum technology to provide unique, toxic chemical analysis products for emergency response, security, and environmental health and safety.

Job Description

We are seeking an experienced AP/AR Specialist with strong SAP proficiency to manage a broad range of accounts payable and accounts receivable functions at our Longmont location. This is a full time, fully onsite position.

This role requires a detail-oriented, organized and methodical professional who can independently handle purchase orders, invoices, vendor management, credit administration, payment reconciliation, and vendor remittances as it relates to AP/AR. The ideal candidate is comfortable working with SAP, Excel and has excellent communication skills. Accurate and timely processing of all AP/AR processes is the first priority. Being able to work through accounting questions and understand the greater impact of this role is also key.

Key Responsibilities

Accounts Payable (AP)

• Ensure prompt, accurate vendor payments - processing online and mailed invoices with or without purchase orders. Payments are made via ACH, Wire, check on online for certain vendors (domestic and international).
• Own payment run process from start to finish - approx. three per month
• Confirm and verify vendor bank details for new/changing vendors
• Interface with bank websites to process and verify payments
• Create new vendor records and maintain/update existing vendor details
• Track and manage utility accounts, ensuring timely payment and up-to-date status
• Track and maintain payroll benefits payables
•  Maintain process documents for all areas of responsibility

Accounts Receivable (AR)

• Accurately record all receipts in a timely manner in SAP and maintain monthly AR aging file
• Own collections process to ensure receivables are under control and minimized
• Create invoices daily in SAP based on shipments reports and work with customer software as needed
• Release orders/payments in SAP once payment is confirmed via credit card, ACH, or wire
• Adjust client credit limits as needed based on established guidelines
• Deposit checks at the bank as needed - move to onsite deposits planned
• Maintain process documents for all areas of responsibility
• Prepare accurate bank reconciliation on a daily/monthly basis

General/Cross Functional

• Prepare and post journal entries (JEs) related to foreign currency conversion gains/losses
• Collaborate with internal departments (sales, customer service, supply chain and production) to resolve discrepancies and support smooth transaction processing
• Maintain accurate, organized records to support audits and month-end close

Qualifications

Required Qualifications

• 5–7 years of experience in accounts payable and/or accounts receivable
• Associate or bachelor's degree in accounting or equivalent experience
• Substantial, hands-on experience with SAP (AR including customer maintenance, invoice processing, vendor maintenance, payment runs, and related transactions)
• Experience managing vendor relationships, including setup and maintenance of vendor master data
• Experience with credit management processes (credit holds, credit limit adjustments)
• Familiarity with bank and SAP ACH, wire, and credit card bank and SAP payment processing and reconciliation
• Strong attention to detail and accuracy in a high-volume transaction environment
• Strong communication skills for interfacing with banks, vendors, and cross-functional/external teams
• Ability to work independently and manage multiple priorities and deadlines

Preferred Qualifications

• Experience with self-bill vendor arrangements is a strong plus (not required)

Additional Information

For Longmont, the expected hourly wage for this position is between $27- $31/hr. The actual compensation will be determined based on experience, location, and other factors permitted by law. In addition, INFICON employees are eligible for a profit-sharing bonus with a target of 10% as well as 401K match up to 8% (vesting schedule).

INFICON provides a dynamic work environment that promotes diversity, equity, and inclusion. Our employees experience ongoing green initiatives, flexible work hours, and a variety of health and wellness programs.

INFICON’s forward-thinking approach offers countless opportunities to design, support, and manufacture a diverse product portfolio that expands globally. Our Lean and Agile work environment offers competitive compensation, relocation assistance, a discretionary bonus, and generous employee benefits; major medical, dental, health, vision, 401K, vacation and sick time, tuition reimbursement, and more!

INFICON is committed to ensuring that our online application process provides an equal opportunity to all job seekers that apply without regard to race, religion, ethnicity, national origin, citizenship, gender, age, protected veteran status, disability status, genetic information, sexual orientation, or any other protected characteristic. A notice describing Federal equal employment opportunity laws is available here to reaffirm this commitment.   Any contact that would like to request a reasonable accommodation to participate in the application process should contact us.careers@inficon.com.

INFICON, Inc. strictly complies with all aspects of the Export Administration Regulations ('EAR'), including those sections dealing with deemed exports to foreign nationals.

INFICON provides a dynamic work environment that promotes diversity, equity, and inclusion. Our employees experience ongoing green initiatives, flexible work hours, and a variety of health and wellness programs.

INFICON’s forward-thinking approach offers countless opportunities to design, support, and manufacture a diverse product portfolio that expands globally. Our Lean and Agile work environment offers competitive compensation, relocation assistance, a discretionary bonus, and generous employee benefits; major medical, dental, health, vision, 401K, vacation and sick time, tuition reimbursement, and more!

INFICON is committed to ensuring that our online application process provides an equal opportunity to all job seekers that apply without regard to race, religion, ethnicity, national origin, citizenship, gender, age, protected veteran status, disability status, genetic information, sexual orientation, or any other protected characteristic. A notice describing Federal equal employment opportunity laws is available here to reaffirm this commitment.   Any contact that would like to request a reasonable accommodation to participate in the application process should contact us.careers@inficon.com.

INFICON, Inc. strictly complies with all aspects of the Export Administration Regulations ('EAR'), including those sections dealing with deemed exports to foreign nationals.

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