Academic Services Assistant

BizTek People is in search of an Academic Services Assistant for our client in Portland, OR!

Academic Services Assistant

Schedule: Monday–Friday | 8:30 AM–5:00 PM

We are seeking an Academic Services Assistant to provide front-desk, administrative, faculty governance, and operational support within a fast-paced academic environment. This position serves as a primary point of contact for faculty, staff, students, and visitors.

Key Responsibilities:

• Provide front-desk support and assist faculty, staff, students, and visitors
  

• Manage incoming mail, packages, office supplies, and deliveries
  

• Provide administrative support to leadership and academic teams
  

• Coordinate meeting schedules, agendas, minutes, and confidential materials
  

• Maintain SharePoint sites and meeting documentation
  

• Provide basic technology and Webex meeting support
  

• Assist with classroom/conference room technology questions
  

• Support facilities and operational requests as needed
  

• Assist with exam proctoring
  

• Help coordinate orientations, graduations, celebrations, and other school-wide events
  

Qualifications:

• Minimum 1 year of general office or administrative/secretarial experience
  

• Additional education and/or office experience required based on degree level
  

• Proficiency with Microsoft Word, Excel, PowerPoint, and database applications
  

• Strong organizational, communication, and customer service skills
  

• Ability to take initiative and manage competing priorities
  

• Comfortable working with diverse groups of faculty, staff, students, and community partners
  

• Strong teamwork skills and flexibility to support different assignments
  

• Epic experience required
  

• 2+ years of experience preferred based on submission requirements
  

Additional Requirements:

• References and employment verification required
  

• Must be comfortable working in an onsite, professional academic environment
  

• Ability to maintain confidentiality when handling sensitive materials
  

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