Workplace Coordinator (FTC)

Join our North Sydney office as our Workplace Coordinator on a 6 month fixed term (maternity leave cover) contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.

What you’ll do

• Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols.
• Serve as the "go-to person" for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate.
• Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance).
• Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.
• Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy.
• Assist with the coordination and execution of onsite events and meetings, including room setup.
• Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden.
• Assist in new employee access card setup.
• Proactively anticipate and troubleshoot operational issues across the workplace.
• Something about purchase orders and invoicing to pay suppliers 

What experience you need

• Demonstrated experience managing general office administration tasks.
• Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.)
• Ability to work fully onsite in the Sydney office 5 days a week.
• Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels.
• Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.

What could set you apart

• Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.
• Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry. 
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.

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