Virtual Assistant

Virtual Assistant

Position Overview

We are seeking a highly proactive, intelligent, ambitious, and technology-oriented Virtual Assistant to provide comprehensive administrative, marketing, sales, and operational support in a fast-paced remote environment.

The ideal candidate will be more than a traditional administrative assistant. This role requires someone who is highly resourceful, takes initiative, learns quickly, and is comfortable using AI tools on a daily basis to improve productivity, conduct research, streamline processes, and support business operations.

A technical background or strong technical aptitude is highly desirable. Experience in B2B sales development, marketing, lead generation, or business development is also highly valued. However, the most important qualities are intelligence, ambition, proactivity, curiosity, ownership, and the ability to figure things out independently.

The ideal candidate will have excellent English communication skills and the ability to manage multiple priorities while supporting administrative, sales, marketing, and business development activities.

Key Responsibilities

Administrative & Virtual Assistance

• Provide day-to-day administrative and operational support.
• Manage calendars, meetings, follow-ups, documentation, and other administrative activities.
• Organize information, maintain accurate records, and ensure tasks are completed on time.
• Manage multiple priorities and deadlines independently.
• Proactively identify pending tasks and follow up without requiring constant supervision.
• Support internal teams with research, coordination, and other operational needs.

AI & Technology

• Use AI tools on a daily basis to improve productivity and efficiency.
• Leverage AI for research, content creation, data organization, analysis, and administrative tasks.
• Identify opportunities to automate or streamline repetitive processes.
• Research and test new AI tools that may improve business operations.
• Quickly learn and adapt to new software, platforms, and digital tools.
• Use technology creatively to solve problems and improve workflows.

Sales & Business Development Support

• Conduct research on companies, industries, prospects, and decision-makers.
• Support B2B lead generation and prospecting activities.
• Assist with email and LinkedIn outreach campaigns.
• Maintain and organize prospect databases and CRM information.
• Support lead qualification and follow-up activities.
• Assist with scheduling meetings and coordinating communication with prospects.
• Track sales activities and relevant KPIs.

Marketing Support

• Assist with marketing initiatives and digital campaigns.
• Support content research, email campaigns, and marketing communications.
• Conduct competitor and market research.
• Assist with organizing and analyzing marketing information.
• Support lead generation and other commercial initiatives.

Requirements & Qualifications

• Excellent English proficiency, both written and verbal.
• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or in a similar support role.
• Experience with B2B sales, business development, lead generation, or sales support is highly preferred.
• Knowledge of marketing and digital marketing concepts.
• Experience using AI tools on a regular or daily basis.
• Strong computer skills and the ability to quickly learn new technology.
• Technical background or strong technical aptitude is highly desirable.
• Experience with CRM, ERP, productivity, marketing, or similar roles.
• Strong research, organization, and analytical skills.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and follow-through.

Key Personal Attributes

• Highly proactive and willing to take initiative.
• Intelligent and quick to learn, with strong problem-solving abilities.
• Ambitious and driven to grow and take on additional responsibilities.
• Resourceful and curious, with the ability to find answers independently.
• Technology-oriented, particularly interested in AI and new digital tools.
• Strong ownership mentality and accountability.
• Adaptable and comfortable in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Able to recognize opportunities for improvement rather than simply following instructions.