Truck Services Data Entry Associate

Position Summary 

The Truck Services Data Entry Specialist provides accurate, timely administrative and data management support to LV Petroleum's Truck Services department. This entry-level position enters, maintains, validates, and reports operational information while coordinating with field locations, vendors, and corporate partners. Success requires strong attention to detail, dependable follow-through, and intermediate Microsoft Excel skills. 

Key Responsibilities 

• Enter and maintain Truck Services operational data accurately and on schedule. 

• Process and organize work orders, service records, invoices, maintenance documentation, and related records. 

• Validate information for completeness and accuracy before entry into company systems. 

• Update databases, trackers, and spreadsheets; identify and resolve routine discrepancies. 

• Create and maintain Excel reports using formulas, sorting, filtering, conditional formatting, data validation, and pivot tables. 

• Compile service, maintenance, inventory, and other operational data for routine reporting. 

• Reconcile information across multiple data sources and escalate unresolved inconsistencies. 

• Maintain orderly electronic and physical files and support audit-ready documentation. 

• Communicate professionally with Truck Services locations regarding missing, incomplete, or inaccurate information. 

• Provide responsive administrative support to Truck Services leadership and assist with special projects. 

• Protect confidential company, employee, vendor, and operational information. 

• Partner effectively with Accounting, Finance, Operations, and other corporate departments. 

Qualifications 

• High school diploma or GED required. 

• Entry-level candidates are encouraged to apply; prior administrative, clerical, customer service, or data entry experience is preferred. 

• Intermediate proficiency in Microsoft Excel is required. 

• Strong accuracy, organization, follow-through, and time-management skills. 

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 

• Clear written and verbal communication skills. 

• Working knowledge of Microsoft Outlook and Word preferred. 

• Experience with operational, maintenance, service, ERP, or data management systems is a plus. 

Required Intermediate Excel Skills 

• Create and maintain organized spreadsheets and structured data tables. 

• Use formulas and functions including SUM, AVERAGE, IF, COUNTIF, VLOOKUP, and XLOOKUP. 

• Sort and filter large datasets and apply conditional formatting and data validation. 

• Create and update pivot tables and basic charts for operational reporting. 

• Import, clean, compare, and reconcile information from multiple sources. 

• Troubleshoot common spreadsheet errors while protecting data accuracy. 

Physical Requirements 

• Prolonged periods of sitting and working at a computer. 

• Ability to view computer screens and perform keyboard-based work for extended periods. 

• Ability to occasionally lift up to 20 pounds. 

What We Offer 

• Competitive salary, commensurate with experience, with huge potential for growth 

• Comprehensive benefits package (health, dental, vision, 401(k), etc.) 
• Stable, full-time opportunity in the growing petroleum and travel center industry 

• Supportive team environment with opportunities for advancement 

LV Petroleum is an Equal Opportunity Employer.