Travel Planner

We are seeking a highly organized, proactive, and detail-oriented Travel Planner to manage all travel arrangements for a private Emirati family. The successful candidate will be responsible for planning seamless domestic and international travel experiences, ensuring comfort, efficiency, and confidentiality at all times.

• Plan, coordinate, and manage all domestic and international travel arrangements for family members.
• Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation.
• Prepare detailed travel itineraries, including schedules, reservations, and important travel information.
• Coordinate visa applications, travel insurance, and all required travel documentation.
• Ensure passports, visas, and other travel documents remain valid and up to date.
• Arrange airport VIP services, meet-and-greet assistance, and chauffeur services.
• Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family's preferences.
• Handle last-minute travel changes, cancellations, and emergency travel requests efficiently.
• Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics.
• Monitor travel budgets and maintain accurate records of bookings and travel-related expenses.
• Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers.
• Be available outside regular working hours to accommodate urgent travel requirements.
• Qualifications
• Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred.
• Minimum of 3–5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant.
• Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred.
• Strong knowledge of international travel regulations, visa procedures, and travel documentation.
• Proficiency in travel booking systems and Microsoft Office applications.
• Excellent organizational and multitasking skills.
• Strong problem-solving abilities and the ability to work under pressure.
• Excellent communication skills in English. Arabic is an advantage.
• High level of discretion, professionalism, and confidentiality.
• Preferred Skills
• Experience arranging luxury holidays and bespoke travel experiences.
• Knowledge of private aviation and yacht charter bookings.
• Strong negotiation and vendor management skills.
• Flexibility to travel when required.
• Ability to manage multiple family members' travel schedules simultaneously.
• Personal Attributes
• Highly organized and detail-oriented.
• Proactive and resourceful.
• Calm under pressure.
• Customer-service oriented.
• Trustworthy and discreet.
• Flexible with working hours and travel requirements.