Temporary Part-Time Accounts Payable Coordinator

Why Winebow?

At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion.  We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued.  We want our Winebow family to feel at home and to be empowered to bring their best selves forward.  

We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity. 

This is a part-time position for an anticipated 90–120 day assignment, with the potential opportunity to transition to a permanent position based on business needs and performance. The pay rate for this position is $26.00–$30.00 per hour, with hours generally expected to be fewer than 30 hours per week.

ESSENTIAL FUNCTIONS

• Review all invoices for appropriate documentation and approval

• Accurately code and enter vendor invoices, check requests, employee expense reports, and company credit card bills

• Match invoices to appropriate purchase orders, resolve discrepancies and request adjustments and credit memos as necessary

• Ensure purchases are paid within the vendor payment terms

• Prepare checks, obtain signatures and distribute and/or mail checks

• Maintain accounts payable vendor files in accordance with company policy and accepted accounting practices

• ​Ensure vendors are properly updated and accurately maintained

• Collect and maintain vendor W-9 forms

• Maintain 1099 vendors and prepare yearly forms and reporting; adhere to IRS regulations

• Handle vendor calls and e-mails, provide timely responses to inquiries and maintain a positive relationship with all vendors

• Verify vendor accounts by reconciling monthly statements and related transactions

• Complete credit applications and obtain approvals

• Prepare analysis of accounts, as required

• Assist with special projects, as necessary, and complete other duties as assigned

OTHER FUNCTIONS

• Follows all safety policies and procedures; communicates hazards and/or suggests improvements to Accounts Payable Supervisor

• Performs additional duties as assigned

WORKING CONDITIONS

Normal office environment, overtime may be required

EQUIPMENT/MACHINERY USED

Office equipment including telephone, fax machine, copier, computer, calculator, shredder, and printer
 

PHYSICAL REQUIREMENTS

Sitting, repetitive motion with hands for typing, bending, lifting up to 10 pounds, manual dexterity, visual acuity

MINIMUM REQUIREMENTS

• Associates degree in Business, Finance, or Accounting preferred

• 2-3 years Accounts Payable processing experience preferred

• Proficient with Microsoft Office applications, Microsoft Navision experience preferred

• Able to meet deadlines and commitments

• Works well both independently, and in a team environment, with minimal direct

• supervision or direction

• Must be effective, efficient, and able to make fact based decisions

• Able to prioritize tasks and manage multiple projects

• Strong attention to detail and accuracy

• Flexible in nature and able to change as the needs of the business change

• Strong communication and customer service skills

EMPLOYER’S RIGHTS

This job description does not list all the duties of the job.  You may be asked by management to perform other duties.  The Winebow Group has the right to revise this job description at any time.  This job description is not a contract for employment.  Your continued employment with The Winebow Group is by mutual consent.