Technical Document Assistant (Turnaround)

Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator. Maintain and manage the Turnaround Section correspondence log, ensuring all communications with Contractors are properly recorded, tracked, and closed without backlog. Maintain and manage the Turnaround Section internal correspondence log, ensuring all communications within turnaround section are properly recorded, tracked, and closed without backlog. Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes of meetings and track all section KPI / training / safety records. Retrieve and provide technical documents, standards, and references using QTDMS system as required. Coordinate with lump-sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents. Utilize SharePoint and other document management systems to support workflow processes, ensuring effective document control, maintenance, and quality compliance. Process and issue various gate pass requests (manpower, materials, vehicles, etc.) through the HSEQ Portal. Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and other contractor requirements. Ensure strict confidentiality of sensitive documents, follow approval protocols prior to any information sharing. Coordinate with Facilities & Services Section to maintain office stationery supplies required for Turnaround Section. Maintain overall housekeeping and organization within the Turnaround Section. Requirements Should have a Technical Diploma / Graduate or equivalent and shall be physically strong, dynamic and enthusiastic. Excellent communication of English (speaking & writing) is a must. Minimum 5 years’ direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably working within an Oil & Gas or Petrochemical industry. Excellent in working of MS Office applications including Microsoft Office applications such as Outlook, Excel, Word, PowerPoint and Access. Cimage, Acrobat Professional. Good attention to detail and capable of handling multitasks. Excellent communication skills