Summer Liberal Arts Institute Program Coordinator

Job Title Summer Liberal Arts Institute Program Coordinator

Department: Summer Liberal Arts Institute

Classification Non Exempt

Grade 9

FTE 1.0

Position Overview:

The individual is an integral member of a small team furthering the Summer Liberal Arts Institute’s mission to provide an immersive residential pre-college program for motivated high school students looking for a rigorous course experience. Courses and community experiences are intentionally designed to be small, tight-knit, and exploratory for students interested in experiencing a liberal arts learning environment at a top-10 ranked private college. Through SLAI, these pre-college students discover dedicated faculty, supportive peers, and the flexibility to chart their own path through engaging activities and college-level academics. 

This individual assists the office’s marketing efforts, co-manages Carleton student workers, orchestrates the competitive Pre-College application process, and coordinates summer program logistics. This individual assists with developing and implementing a comprehensive recruitment and yield strategy. As SLAI’s summer offerings change and expand, the position may take on new responsibilities.  This role requires quickly cultivating positive working relationships with faculty, students, staff, and community partners. This individual is collaborative, highly organized, and skilled at improving systems to support the Institute’s strategic goals. 

Compensation:

The expected starting salary range for this position is between $25.50-$26.35. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.

Essential Job Functions/Responsibilities:

Marketing & Brand Oversight

• Conduct annual pre-college market analysis and work with the Director to update the office’s marketing strategy based on data analysis of current marketing outcomes 
• Contribute to the creative marketing strategy for the Summer Liberal Arts Institute; liaise with the Division of Communications to ensure brand continuity and consistency 
• Innovate and maintain the Institute’s website and develop creative marketing materials.
• Manage the day-to-day execution of SLAI digital and print marketing efforts (create social media ads, annual brochures, mass emails, etc.) that are inspiring and affirming to diverse audiences.

Student Employment

• In collaboration with the Assistant Director, lead the recruitment, interviewing, hiring, training, and supervision of student staff during the academic year
• Coordinate the selection process of summer student staff (this entails annually updating job descriptions, developing and coordinating hiring procedures, marketing the positions, facilitating interview processes, designing training, and developing an evaluation system)
• Co-Manage summer Program and Community Assistants (PACAs) from June-August 

Program Logistics

• Oversee the management of the competitive pre-college program application process and enrollment database system to ensure full enrollment and transparency
• Assist in the communication effort with applicants, families, and stakeholders by delegating responsibilities in the Summer email account and strategizing mass communication 
• Assist with the evaluation and selection of applicants and collection of tuition and fees
• Support the coordination of residence hall room assignments for all summer program attendees and student workers, OneCard building access management, and classroom and event reservations.
• Evening and weekend on-call coverage during program dates in July.
• Orchestrate the use of campus vehicles during Pre-College programming
• Co-lead the planning, organization, and execution of the Summer Activities Schedule
• Assess office systems and analyze data/outcomes to increase automated processes and create more user-friendly experiences

General Responsibilities:

• Work collaboratively with other offices and departments on campus to support the academic and social-emotional development of minors
• Promote a community culture of inclusion–welcoming and nurturing people of all backgrounds, perspectives, and experiences
• Attend staff meetings, retreats, and training as needed
• Track expenses and maintain accurate records of office budgets 

Education/Experience/Skills (supported by job duties):

Required Qualifications:

• Bachelor's degree
• Experience in one of the following: student affairs, marketing, conference services, hospitality 

services, event planning/management, or admissions

• Highly organized and adept at managing multiple projects simultaneously 
• Strong communication skills, both written and oral
• Ability to work independently, seeking counsel appropriately
• Detail-oriented and deadline-focused
• Experience managing a complex project or program, working with multiple data sources to build reports, inform

decisions, and/or build dashboards

• Flexible, positive, solution-oriented approach to problem-solving with team members
• Comfort learning new technologies quickly
• Availability to work some evenings/weekends (including serving on duty during Pre-College programming) 

Preferred Qualifications:

• Proficient in database management and web content management
• Familiarity with Canva and/or Adobe Creative Suite Products
• Experience with Slate Technolutions
• High level of interest and/or experience in social media channels, specifically related to promotion of services
• Experience developing and implementing educational and recreational programming for young adults

Supervision Received and Exercised:

The Program Coordinator of the Summer Liberal Arts Institute will report directly to the Director of the Summer Liberal Arts Institute. The Program Coordinator will supervise Carleton student workers. 

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties to meet the department's and organization's evolving and ongoing needs.