Specialist, Meeting Services -- Pharmaceutical Congress/Conference

When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

 An Exciting Opportunity in Congress & Event Management

Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.
 

 About the Role

You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.
 

 Key Responsibilities

Congress & Event Management

• Lead congress delivery across all operational phases
• Oversee delegate travel and international meeting logistics
• Conduct site visits and manage on-site delivery
• Recommend venues and ensure compliance with industry guidelines
   

Project Execution

• Lead project planning and maintain oversight of deliverables
• Manage supplier communication and resolve issues proactively
• Meet tight deadlines and provide quality control guidance
   

Client Relationship Management

• Manage client expectations and scope changes
• Attend and lead client meetings and provide regular status updates
• Identify opportunities for follow-on business
   

Finance & Budget Management

• Ensure accurate project scoping and budget management
• Monitor profitability and financial compliance
• Communicate cost implications to management
   

Specialized Knowledge

• Maintain expertise in virtual meeting platforms and registration tools
• Stay current on industry knowledge, SOPs, and supplier landscape
• Work with minimal supervision and provide cover for Senior Specialist
   

✅ Essential Requirements

Congress & Event Management Experience (REQUIRED)

• Proven conference and event organization experience
• Relevant experience in pharmaceutical, clinical research, or healthcare
• Demonstrated ability to manage meetings on time with high quality
• Strong understanding of international congress logistics
   

Core Skills & Competencies

• Client-focused approach with professional communication skills
• Strong problem-solving and organizational abilities
• Technical expertise in meeting management tools and registration software
• Proficiency with Word, Excel, and PowerPoint
• Flexible attitude and willingness to work in matrix environments
   

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence
 

Education
Bachelor's Degree (REQUIRED)
 

 Why Join Parexel's Meeting Services Team?

• Lead complex, high-profile projects in clinical research and pharma
• Work with prestigious international clients
• Develop expertise in a specialized, growing field
• Collaborate with talented colleagues across Account Management and Operations
• Make real impact on critical industry events
   

 Ready to Make Your Mark?

If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.
 

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.