Site Registrar

Overview

Site Registrar

Healthcare staff can work anywhere….The BEST work with US!

$24.72-$27.47 per hour

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area.

Samaritan Daytop Village, serves over 33,000 New Yorkers annually within your neighborhoods and communities so our success depends on those we employ.

The Role

The Site Registrar is responsible for recording of the inflow of client financial medical data on behalf of the organization. This includes processing and monitoring all billing. Performing these services in an effective and efficient manner will ensure that the client insurance data is accurately recorded in Accumedic/I-Series and up to date.  It is the Site Registrar’s responsibility to ensure that the billing is entered timely and accurately, whereby ensuring that organization is paid within established time limits as well as ensuring all revenue is captured. 

Responsibilities

What You Will Do

• Performs a variety of duties, including but not limited to file creation and maintenance, document collection, application processing, scheduling, correspondences, report preparation and general administrative processing.
• Creates new financial folders consisting of New Admit forms, Exemption forms for HMO’s, Financial Service Agreement, Benefits Assessment and Registration form, Additional Comments form, and Emergency Contact Form.
• Regularly update financial eligibility and assist in recertification 
• Reviews financial folder upon intake, meets with client to explain processes and what to expect, and becomes familiar with client and payment source.
• Disseminates forms and retains transmittal affirmation.
• Ensures application includes required ID and Insurance information (i.e. social security, birth certificate, and photo id) as well as necessary appropriate release (i.e. HIPAA, program letter, shelter verification and county paperwork requirement and verify if applicable).
• Processes client financial application and appointments by determining appropriate information and verifying acceptability.
• Bills self-pay clients for necessary charges, tracks weekly/monthly bills acquired by self-pay clients, and advises Program Director/Management of any self-pay issues immediately as they arise.
• Refers client to local DSS to process for P/A, M/A, and F/S, or home county, as applicable.
• Support program administrative functions including 
• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.     
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Maintains the facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.

Qualifications

Who You Will Be

• High School Diploma or GED.
• At least Two-Three (2-3) years minimum experience in Billing/Entitlements.
• Computer literacy including proficiency in Microsoft Office Suite and EMR.
• Experience working directly with people from diverse racial, ethnic and socioeconomic backgrounds.
• Team player and ability to work independently.

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