Shared Spaces Coordinator

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview
Perform a wide range of support activities to maintain and improve shared spaces, i.e., break rooms, locker rooms, conference rooms for the department to facilitate the efficient operations of the organization

Locations
Stanford Health Care

What you will do

• Perform daily supply replenishment across multiple break rooms.
• Perform inventory, order supplies, and put away supplies upon receipt.
• Perform daily condition assessments of each area/facility according to standard work, including appropriate documentation and follow-up.
• Assist with incident response by disseminating the appropriate communication using standard communication protocols.
• Manage, update, and report on status of work orders according to standard work.
• Disseminate communication to leaders and employees related to environment of care impacts.
• Document and generate reports from data electronic system. Review documentation for completeness according to standard work.
• Manage multiple email and calendar accounts for conference room reservations.
• Manage and triage shared email accounts including visiting observer requests.
• Assign newly onboarded employees with locker assignments.
• Perform annual audits of locker assignments.
• Perform annual audits of office space & workstations.

Education Qualifications

• High School Diploma or GED equivalent required

Experience Qualifications

• Two years of office work experience with customer facing roles required

Required Knowledge, Skills and Abilities

• Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
• Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Ability to demonstrate business communications skills (verbal, written, listening, reading)
• Ability to follow standard operating policies and procedures
• Ability to demonstrate information gathering and information monitoring skills
• Ability to plan and organize
• Ability to prioritize tasks
• Ability to assess and solve problems
• Attention to detail and accuracy skills
• Ability to demonstrate customer service skills
• Ability to work in a team environment

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $41.09 - $46.27 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.