Location

St. Louis, MO 63110

Scheduled Hours

40

Position Summary

Assists program director in managing the operational and administrative management of resident/fellowship training program(s) and continually assesses and directs a wide range of responsibilities including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues including managing internal and external program relations.

Job Description

• Provides support and meets regularly with the Program Director or designee concerning office management issues, activities and the status of projects through all phases of the program(s).

• Identifies and evaluates methods of improving workflow and cost effectiveness and makes recommendations for improvements.

• Understands, interprets and informs of policies and policy changes of the program(s), the division, department, University, hospitals, external entities and ensures compliance with program(s).

• Collects and organizes data for use in reports requested by various committees/groups as required.

• Maintains various databases and files.

• Organizes and attends program lectures, conferences, retreats, seminars, orientations, recruitment, graduation, as well as, various meetings involved with supporting the program(s); and prepares and distributes materials, develops itineraries, invitations and advertisements for these events. Assists with providing lodging and expense reports as necessary for visiting speaker.

• Participates in and may provide oversight for various budgets, purchasing and procurement for program funds to ensure appropriate spending and budget management.

• Tracks, reports and ensures compliance with procedures regarding licensing, moonlighting, monitoring duty hours, annual contracts and initial and re-credentialing of trainees.

• Manages the evaluative processes of the trainees, faculty, program and rotations.

• Performs all Match responsibilities and corresponds with newly matched trainees about requirements and process for appointment in conjunction with the GME office and/or the division administration office. Assists with quota review and rank list entry and certification in the National Residency Matching Program (NRMP).

• Processes and submits manuscripts, grant applications, journal reviews, lectures, correspondence, reports and memorandums, as well as various other clerical duties including, coordinating travel arrangements, lodging and expense reports, submits orders for equipment and supplies for office and maintaining mailing list of all current and past trainees of the program.

• Acts as a liaison between trainees and hospital administration when necessary, as well as between residents, fellows, staff and faculty on various program issues.

• Establishes relationships and acts as a liaison to other hospitals, internal departments and divisions regarding recruitment orientation, annual program Affiliation Agreements and external rotations.

• Assists the Chief Fellow/Resident with development and distribution of call schedules.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment with heavy student traffic and occasional pressure due to deadlines.

Physical Effort

• Typically sitting at desk or table.

• Walking to various areas of campus particularly during interview period

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Residency Programs, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.