Senior Executive

This position requires to process complex/special invoices for critical suppliers, exception handling and handling pre-payment request. Also to ensure assigned tasks are completed within agreed SLAs and KPIs.

 

Must have sound knowledge of Purchase Orders, processing of PO / Nonpoor invoices along with exceptions handling
Track invoice reconciliation aging and perform follow-ups with requestors and required approvers as needed to ensure compliance with payment terms
Analyze and research all discrepancies / open items and resolve any queries relating to payments, provide backups for all discrepancies
Perform quality check on invoices as per the established QC process
Able to prepare, review & report for duplicate payments, high dollar transactions
Ensure all assigned targets in accordance with SLA and Internal standards are met

Brief Job Description:

• ERP: Workday
• Work on Vendor Master Data Management (Onboarding new suppliers and Modifications if any)
• Processing invoices and handling exceptions if any
• Payment batch creation and daily bank reconciliation activity (Payments pertaining to Employee expense payments and supplier payments)
• Amex administration Activity (Creation of new employee’s credit card and regular reconciliation of outstanding credit card activities)
• Verifying and processing of employee expense claims (T&E Activity)
• Work with client contacts/vendors for timely resolution of pricing and quantity discrepancies on invoices and invoice exceptions 
• Regular reporting involves daily/weekly/monthly reports (viz regular production reports and month end accruals)
• Responsible for adhering to applicable policy, procedures, standards and internal controls
  
  Competencies Required: 
• Excellent communication skills both verbal and written
• Should be able to deal with a large amount of invoices
• Understanding of end-to-end processes and appreciation of critical parameters 
• Problem identification and analytical ability. 
• Strong knowledge of MS Office (MS Excel proficiency is must)
• Self-initiative, drive and zeal for continuous improvement. 
• Ability to discharge the responsibilities in a conflicting environment 
• Ability to lead in a continually challenging environment
• Conformance with Policies/Compliances 
• Fosters a spirit of collaboration and team work 
• Intellectually agile and analytical 

Graduate in Accounting or MBA Finance 2-4 years of experience in Accounts Payable.

Technical Skill Requirements: 

• Strong accounting knowledge with P2P experience
• Processing Invoice / T&E claims
• Work on exceptions and will provide resolution
• Must be computer literate; Excel, Word, PPT
• Knowledge of Workday is desired
• Good written and Oral communication skills 

Ability to document the process