Senior Corporate Board Secretarial Specialist

Title: Assistant Manager/ Manager
Location: Bangalore 
Work Shift: UK Shift
Working Model: Hybrid 

Introduction:

To be part of a team and to assist the Manager with the aim to provide general Company Secretarial services to Private Equity fund structures, combined with supporting the wider team with additional projects and initiatives. 

Roles & Responsibilities:

• Attend client board meetings and manage all related company secretarial matters

• Arranging of board/committee meetings as required

• Collation and preparation of board packs for board/committee meetings as required

• Drafting minutes, including a range of basic to complex minutes for private equity, private debt and fund of funds clients

• Act as a reviewer to all draft minutes produced by more junior team members and the Centre of Excellence in India.

• Ensure client company secretarial records are clearly and accurately updated, assisting with the design and implementation of centralized logs

• Establish good relationships with your clients, their intermediaries, members of the team and the administration teams

• Act as a mentor and develop the company secretarial skills of the more junior team members on the team

• Recording, circulating and following-up on actions arising

• Changes to directors, officers, shareholders and beneficial owners, advising appropriate authorities accordingly and updating records

• Formation of companies 

• Preparing share certificates and stock transfer forms as required

• Annual confirmation statements as required

• Provision and updating of corporate documentation as required

• Share transfers and returns of allotment as required

• Terminations including liquidations, dissolutions and strike-offs as required

• Preparation of director/secretary certificates as required

• Preparation of correspondence as required

• Powers of attorney 

• Obtaining notarized and/or legalized documents

• Alterations to company M&As including change of name, alteration of capital

• Sealing and certifying documents and extracts of minutes as necessary

• Preparation of certificates of incumbency 

• Requesting documents from HM Greffier and various agents

• Undertaking projects 

Key Attributes:

• Highly organized, diligent, professional and an approachable team player

• Strong minute writing skills, working with the Manager to ensure the highest standards of corporate governance best practice are implemented across all Private Equity clients

• Experienced in drafting complex minutes for private equity, private debt and fund of funds clients

• Attention to detail

• Company secretarial experience with Jersey as well as non-Jersey companies is desirable

• Collaborate with your team to manage your client portfolio

• Contribute to process improvements relating to company secretarial matters for the Private Equity clients

• Participate in a culture of knowledge sharing, collaboration, transparency, cross- training and development

• Pro-actively take on additional responsibilities and company secretarial tasks as required by your clients and/or manager 

• Become an expert in technical matters relating to funds, including any fund regulatory requirements that are applicable to your clients

Qualifications & Skills:

• Qualified Company Secretary (CS).
• Minimum 4+ years of relevant company secretarial experience.
• Proactive, reliable, and committed, with a strong sense of maturity and ownership.
• Portfolio-oriented mindset with the ability to manage responsibilities independently.
• High level of professionalism, integrity, and accountability.
• Strong communication skills and ability to interact with different levels of management.
• Good analytical and solution-oriented capabilities.
• Strong organizational skills with the ability to manage multiple priorities.
• Comfortable working in a demanding and fast-paced environment.
• Fluent in written and spoken English.
• Proficient in standard office and document management tools.