(Senior) Clinical Site Payment Associate

About us

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne, please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

General Description:

The (Senior) Clinical Site Payment Associate will provide specialized support and assistance to the Clinical Business Operations department within the Clinical Site Payments function. This role involves close collaboration with investigative sites, the Clinical Operations team, the Clinical Site Contracts Management team, the Budget Development team, and site payment vendors. The position requires strong analytical and critical thinking skills to ensure accurate and timely site payments, along with effective management of the study portfolio through planning, execution, and tracking of global clinical trial payments.

Key Responsibilities:

• Vendor Management: Oversee site payment vendors’ deliverables, ensuring accountability for services outlined in the Statement of Work (SOW).
• Internalized Payments Management: Manage payments for countries serviced by BeOne. Responsibilities include configuring and setting up studies in the clinical platform, creating and maintaining Purchase Orders, and preparing monthly/quarterly forecasts to ensure accurate funding and balance. Address and manage inquiries from stakeholders to ensure timely and accurate payments to sites. Collaborate with internal BeOne departments to manage the lifecycle of invoices from submission by investigative sites to payment issuance by BeOne Accounts Payable and the provision of proof of payments.
• Market Value Assessments: Maintain a solid understanding of Fair Market Value benchmarks and assessments to inform payment decisions.
• Global Payments Management: Manage global payments and total study budgets, focusing on the assigned respective region while considering regional and country-specific payment rules and regulations.
• Implementation Support: Assist in the implementation of the SOW and Change Order process, as well as related project costs when applicable.
• R&D Support: Demonstrate experience in supporting R&D initiatives as they relate to Clinical Site Payments business operations.
• Project Performance Monitoring: Assess project performance, monitor progress, identify and quantify variances, take necessary corrective actions, and communicate updates to stakeholders.
• Discrepancy Resolution: Work collaboratively with third-party site payment vendors to resolve payment discrepancies, historical issues, and fulfill monthly reporting requests.
• Payment Tracking: Track payments owed to clinical research sites per the negotiated unit price in each site’s contract.
• Invoice Management: Monitor invoice aging and outstanding payments in real time, adhering to established departmental and company guidelines.
• Risk Mitigation: Provide oversight on invoice and payment statuses, performing risk mitigation actions to proactively manage reviews, approvals, and payments.
• Risk Identification: Collaborate with management to identify risks, develop mitigation strategies, propose alternative solutions, and follow up on action items with cross-functional teams.
• Communication Alignment: Align with internal partners on invoice and payment discussions prior to engaging with external partners or investigative sites.
• Stakeholder Engagement: Maintain regular communication with external partners and investigators, as well as internal departments, regarding payment activities throughout the study lifecycle.

Required Skills and Qualifications:

Financial Acumen:

• Ability to perform predictive analysis using enterprise and departmental tools to forecast anticipated expenses.
• Strong understanding of variance analysis related to budget versus actuals within site budget Purchase Orders.
• Knowledge of Clinical Trial site budgets, contractual payment terms in executed Clinical Trial agreements, and their implications for payments to sites.

Business Acumen:

• Proven ability to prioritize multiple tasks, plan proactively, and achieve goals with moderate guidance.
• Strong project management and leadership skills with adaptability to meet deadlines and project requirements.
• Professional interaction with all organizational levels across functional areas and global regions.
• Capacity to complete tasks and projects with minimal supervision.
• Demonstrated problem-solving abilities, critical thinking skills, and attention to detail.
• Excellent verbal, written, and interpersonal communication skills.

Qualification Required:

Education Required: 

• BA/BS from accredited college or university and 3+ yrs of industry experience or 4+ years in clinical research or

               pharmaceutical industry

Supervisory Responsibilities:  

• None

Computer Skills:

Advanced knowledge Microsoft Office - Word, Excel, Power Point and MS Outlook; Smartsheet, SharePoint, MS Teams, and Power BI

Other Qualifications:   

Fluent in written and verbal English and Korean

Excellent written and verbal communication skills and interpersonal relationship skills including relationship building and management skills.

Demonstrated problem-solving and critical thinking skills, root cause analysis, attention to detail, and performance of duties.

Prior experience in clinical operations, finance, or grant payment position

Travel: As Needed

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme

• Company shares (generous welcome grant!)

• In-house and external learning and development opportunities

• Fantastic benefits program and keep improving!

• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.

• Join us and Make momentum in your career!

BeOne Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork

• Provides and Solicits Honest and Actionable Feedback

• Self-Awareness

• Acts Inclusively

• Demonstrates Initiative

• Entrepreneurial Mindset

• Continuous Learning

• Embraces Change

• Results-Oriented

• Analytical Thinking/Data Analysis

• Financial Excellence

• Communicates with Clarity

BeOne is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.

Due to BeOne’s global operation, job applicants’ data will be stored in Workday (currently located in the U.S.). Besides, job applicants’ data will be kept for one year to facilitate potential application for other suitable positions in BeOne. For further details, please refer to BeOne’s Job Applicant Privacy Policy (https://beonemedicines.com/privacy-policy).

If you voluntarily provide your personal information to us, it is deemed as you have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms. If you voluntarily provide the personal information of other job applicants to us, it is deemed as you have ensured that the relevant individuals have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms.

If you have any concern, please DO NOT provide any resume or other personal information to us.