Senior AP Specialist

What is your mission?

We are looking for a Senior Accounts Payable Specialist to manage the full accounts payable lifecycle, including invoice processing, vendor management, payment processing, reconciliations, and month-end close activities. The role involves handling high-volume AP transactions, multi-currency payments, vendor onboarding, bank reconciliations, 1099 support, and expense categorisation using NetSuite, Ramp, and other accounting systems.

You will provide the best service to our partner brands by performing these tasks:

• Manage the full accounts payable lifecycle, including invoice intake, validation, approval routing, posting, and payment processing.
• Process high volumes of invoices, transactions, and AP-related communications while maintaining exceptional accuracy and attention to detail.
• Review invoices for accurate general ledger coding, cost centre allocation, and payment terms.
• Set up and maintain vendor records, including collection and validation of W-9, W-8, banking, and tax documentation.
• Reconcile vendor statements, investigate discrepancies, and resolve missing, duplicate, or disputed invoices.
• Collaborate with internal departments to obtain invoice approvals, clarify coding requirements, and resolve payment-related issues.
• Process and manage multi-currency accounts payable transactions across CAD, GBP, EUR, and USD.
• Record external AP payments within NetSuite and Ramp, including wire transfers, PayPal payments, and cheque payments.
• Review and validate Ramp corporate card transactions and employee reimbursements, ensuring accurate expense categorisation and general ledger allocation.
• Manage bill payment activities through Ramp, from setup and approval through vendor payment execution.
• Support 1099 preparation and filing activities while ensuring compliance with applicable regulations.
• Monitor approval workflows and send payment approval reminders to budget owners.
• Perform bank reconciliations and ensure payment transactions are accurately recorded and matched.
• Support month-end close activities, including AP accruals, reconciliations, and AP-related journal entries.
• Assist with audit preparation, internal control reviews, compliance activities, and process documentation.
• Identify opportunities for process improvement, automation, and operational efficiency within accounts payable functions.
• Stay informed on emerging technologies, accounting practices, and AP best practices.

Who are we looking for?

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 5 years of progressive experience in Accounts Payable, General Accounting, or related finance functions, including senior-level responsibilities.
• Big 4 accounting firms experience.
• Experience supporting inventory-based businesses and working within high-volume transaction environments.
• Previous experience within large consumer packaged goods (CPG) companies.
• Prior professional experience in a Big Four accounting firm.
• Strong knowledge of U.S. GAAP and U.S.-based accounting operations.
• Proven experience managing the complete accounts payable process, including vendor management, reconciliations, month-end close, and audit support.
• Experience processing multi-currency transactions involving CAD, GBP, EUR, and USD.
• Hands-on experience managing employee reimbursements, corporate credit card expense reviews, and expense categorisation.
• Advanced proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, and SUMIFs.
• Hands-on experience using NetSuite and Ramp.
• Experience working within multi-entity accounting environments.
• Strong knowledge of 1099 preparation, vendor onboarding processes, and financial reconciliations.
• Excellent written and verbal communication skills with the ability to collaborate effectively across multiple departments.
• Strong organisational skills with exceptional attention to detail, accuracy, and deadline management.
• Ability to manage competing priorities, high transaction volumes, and complex workflows in a fast-paced environment.
• Proactive, technology-driven mindset with a focus on continuous improvement and process optimisation.

Why you'll love it here?

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts.
• Access to an onsite gym with a complimentary professional fitness instructor.
• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000.
• Weekly employee engagement activities with prizes of up to ₱3,000.
• Free upskilling academy to support career growth and professional development.
• State-of-the-art office facilities and modern workstations.
• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms.
• Fun, collaborative, and employee-focused work environment.