Senior Administrative Assistant
Marriott US and Can Campus
Senior Administrative Assistant
Thermal Engineering International· Operations
About this role
Description
The Senior Administrative Assistant provides high level administrative support to the COO, Vice President of Finance, and TEi Executive Team. This role manages executives' schedules, meetings, travel, communications, reporting, confidential information, and general administrative activities to support efficient day-to-day operations.
- Manage executive calendars, meetings, priorities, and follow-up activities.
- Prepare correspondence, reports, presentations, meetings materials, and expense reports.
- Coordinate domestic and international travel arrangements.
- Serve as a point of contact for internal and external stakeholders.
- Maintain confidential and sensitive information with discretion.
- Support meetings, company events, special projects, and general administrative activities.
- Process invoices, maintain files and records, and track required signatures and agreements.
- Prepare weekly operational, sales, and financial reports for leadership review.
- Support Capital Appropriation Requests (CARs), NDAs, and confidentiality agreements as required.
- Associate's degree preferred.
- Experience within a manufacturing, engineering, or related industrial environment preferred.
- 5+ years of administrative or executive support experience.
- Experience supporting senior or executive level leadership.
- Prior senior administrative experience supporting a department or functional team preferred.
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize multiple tasks and work effectively across functions.
- Strong judgement, attention to detail, and follow-through.
- Ability to maintain strict confidentiality when handling sensitive business and personnel information.
- Flexibility to adjust work hours based on business needs and availability to respond to urgent or time-sensitive matters as needed.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
To provide greater transparency to candidates, we include base pay ranges for all US-based job postings that encompass all potential locations and levels for the open positions. Our base pay ranges are set based on the function, discipline, level and regional location and are benchmarked against companies in the same or similar industry. Final offers may vary based on multiple factors including education, depth and relevance of work experience, relevant licenses and certifications, and may vary from the amounts listed in the job posting.
Compensation: $75,000 - $85,000 annually DOE & Location
Click link to view a summary of our benefits. https://benefits.planyear.com/Z1ESv1fu/SalaryFTRecruiting
Frequently Asked Questions
What is the salary for the Senior Administrative Assistant role at Thermal Engineering International?
The listed salary for this Senior Administrative Assistant position at Thermal Engineering International is USD 75K–85K. This is an Full time role.
Where is the Senior Administrative Assistant position at Thermal Engineering International located?
This Senior Administrative Assistant role at Thermal Engineering International is based in La Palma, California, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Senior Administrative Assistant role at Thermal Engineering International full-time or part-time?
This is listed as a Full time position. It is posted as a Senior Administrative Assistant role in the Operations department at Thermal Engineering International.
Which team or department does the Senior Administrative Assistant at Thermal Engineering International belong to?
This Senior Administrative Assistant position is part of the Operations department at Thermal Engineering International. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Senior Administrative Assistant position at Thermal Engineering International?
Click the "Apply Now" button on this page. You will be redirected to Thermal Engineering International's official application portal hosted on workable where you can submit your application directly.
When was the Senior Administrative Assistant job at Thermal Engineering International posted?
This Senior Administrative Assistant position at Thermal Engineering International was posted on Sep 10, 2026. Apply as soon as possible — early applications are often reviewed first.
Senior Administrative Assistant
Thermal Engineering International · 💰 USD 75K–85K
You'll be redirected to Thermal Engineering International's official application page on workable.