Administrative Support (Safety Dept.)

About Alston Construction: Alston Construction Company is a nationwide general contractor, with 20 offices coast to coast. For 40 years, we have been a true partner, an honest advisor, as well as a responsible contractor for our clients. We believe the success of any project depends upon a strong builder client relationship, and a commitment to establishing common goals and objectives from the project start. Alston Construction offers a diverse background of general contracting, construction management and design-build experience of industrial, commercial, healthcare, education, retail and government projects. 

We look for passionate construction professionals who share our core values: commitment, integrity, teamwork, and respect. As our CEO, Paul Little, says “In order to be successful at Alston Construction, you must enjoy seeing success in others.” If this sounds like you and what you’re looking for, we’d love to hear from you!

Our top tier benefits package includes medical, dental, vision, prescription safety glasses, short-term disability, long-term disability, life  insurance/AD&D, HSA, health FSA, dependent daycare FSA, EAP, 401(k), Roth  401(k), After-Tax Roth In-Plan Conversion; paid vacation and sick time, paid holidays, tuition reimbursement, Tickets at Work, paid Identity Theft Protection (family coverage) and more!

Job Title: Safety Administrative Coordinator

Job Summary:  Responsible for providing administrative training, reporting, and operational support to the Corporate Safety Department. This position plays an important role in maintaining accurate safety and training records, coordinating safety-related programs and activities, supporting reporting requirements, and promoting consistency across the department.  The overall goal of the Safety Administrative Coordinator is to be highly organized, detail-oriented, comfortable working with technology and data, and able to manage multiple priorities in a fast-paced construction environment. This position reports to the Corporate Safety Director and works closely with Safety team members, Human Resources, Operations, and employees throughout the organization.

Essential Duties and Responsibilities:

The Safety Administrative Coordinator will include the following: 

• Maintain accurate employee safety training records, certifications, and related documentation.
• Enter, update, and audit training information within the Company's learning management and/or safety systems.
• Assist employees and managers with training access, completion, and technical issues.
• Coordinate and assist with scheduling safety training sessions, meetings, orientations, and other safety-related programs.
• Track required training and certifications and identify upcoming expirations, incomplete training, or other compliance gaps.
• Prepare training rosters, materials, reports, and other documentation as needed.
• Assist with communicating training requirements, deadlines, and program updates to employees and managers.
• Other related duties

Education, Experience, and Licensing/Certifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2–4 years of administrative, coordinator, training, compliance, safety, construction, or related experience preferred.
  
• Construction industry or safety department experience is a plus but not required

Preferred Qualifications:

• Experience supporting a multi-location organization is preferred.
• Construction industry or safety department experience preferred.
• Experience with safety training or learning management systems.
• Experience maintaining employee training or certification records.
• Experience preparing or auditing reports and operational data.
• Familiarity with MVR administration or fleet/driver compliance.
• Familiarity with asset tracking and distribution.
• Experience working within the construction industry or another safety-sensitive environment.

 Knowledge, Skills and Abilities Required Include:

• High level of maturity and judgment; ability to be discreet and maintain confidentiality of information.
• Excellent skills in organization, time management, planning, and prioritization.
• Strong analytical skills.
• Effective communication skills (written and verbal) and presentation skills.
  
• Professional demeanor and effective interpersonal skills; ability to provide a high level of customer service and successfully interface with and maintain good working relationships with employees at all levels of the organization as well as external parties; ability to foster collaborative relationships.
• Skilled at active listening techniques. Gathers appropriate information before taking action and encourages others to listen and check before acting.  Communications are tactful, diplomatic, and influential.
• Strong organizational skills and exceptional attention to detail.
  
• Ability to adapt quickly to changing priorities, shifting deadlines, and evolving business needs in a fast-paced environment.
• Strong proficiency with computers and software, to include Microsoft Office, particularly Excel, Word, PowerPoint, Outlook, and Teams.
• Working knowledge of artificial intelligence (AI) tools and an ability to use AI appropriately to improve efficiency, reporting, document preparation, research, data organization, and other administrative processes.
• Ability to effectively handle stress and stressful situations.
• Resourceful, proactive, and able to identify opportunities to improve processes, consistency, and efficiency.

This position will report to our office in Atlanta, GA.

Alston Construction is an Equal Opportunity Employer.