Resource Operation Time Specialist

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Job Type:

Regular

Scheduled Hours:

40

 Why You’ll Love Working with St. Elizabeth Healthcare

At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We’re guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.

 

 Benefits That Support You

We invest in you — personally and professionally.

Enjoy:

- Competitive pay and comprehensive health coverage within the first 30 days.

- Generous paid time off and flexible work schedules

- Retirement savings with employer match

- Tuition reimbursement and professional development opportunities

- Wellness, mental health, and recognition programs

- Career advancement through mentorship and internal mobility

Job Summary:

St. Elizabeth Healthcare is seeking a Resource Operations Time Specialist to join the team at Florence.

Shift/Hours: Monday through Friday, 8:00AM to 4:30PM. Associates may occasionally be required to work a holiday or the Sunday prior to payroll processing to ensure payroll is completed on time.

Job Description:

This position provides clerical support to implement and ensure associate timecard entries align with schedules and daily assignment sheets for associate pay.  This position provides timecard support for all participating unit associates and leaders regarding payroll system questions and calculation issues. This role maintains the highest level of confidentiality.

Assigned responsibilities include:

• Processing daily timecard entries and data corrections ensuring alignment with unit schedule, daily boards, and assignment sheets from prior day.
• Pay code entry and transfers.
• Sign-off on biweekly scheduled payroll for unit managers.
• Collect data from managers and associates for gaps and data correction needs.
• Calculates timecard entries and edits, documents according to department standards/ policies.
• Makes necessary changes and notifies managers and payroll of payroll corrections in HRMS system.
• Provide timecard support for managers and associates regarding Kronos time and attendance system issues and timecard issues. 
• Troubleshoot Kronos time clock issues. 
• Assist associates with employee self-service questions and troubleshooting questions. 
• Answer phone calls, emails, and Microsoft Teams chats. 
• Perform all duties in a courteous and timely manner.
• Maintain confidentiality in all duties.
• Processes and enters Paid Time Off (PTO) vs. Voluntary Time Off (VTO) for unworked time in accordance with PTO vs VTO payout forms.
• Maintains the annual PTO vs VTO agreements for all unit associates.  
• Reviews payroll exception reports, evaluates exceptions, and aligns with unit schedules, daily boards, and assignment sheets from prior day.
• Collaborative efforts to decrease calls to Payroll team to streamline questions/ needs with unit leadership.  
• Runs audit of time and attendance system records.
• Notifies managers via email regarding attendance compliance.             
• Assist ROC Manager/ Director with special timecard related projects and complete other duties as assigned.
• Document and update payroll related procedures as needed.

Education, Credentials, Licenses:

• High School Diploma

Specialized Knowledge: 

• Critical thinking skills related to pay premiums
• General pay calculation knowledge
• Experience with in-house automated payroll systems and Microsoft Excel
• Excellent math skills
• Strong written and verbal/telephone communication skills.
• Confidential and self-driven.
• Strong Customer Service skills
• Accurate data entry
• Develop a clear understanding of policies

Kind and Length of Experience: 

• None

FLSA Status:

Non-Exempt

Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.