Research Staff, Get the Facts Out - NSF project

Engineering a world of possibilities

Responsibilities

• Coordinate research-related workflows, calendars, communications, and documentation for Get the Facts Out (GFO) personnel

• Prepare, route, and track forms, contracts, onboarding items, travel requests, reimbursements, purchasing transactions, invoices, and other operational processes.

• Maintain organized electronic and physical files, shared drives, websites, tracking tools, and internal reference materials that support research operations.

• Assist with budget tracking, expense monitoring, reconciliations, payroll reallocations, and preparation of routine financial or sponsor-facing reports.

• Support hiring and appointment processes for hourly employees, postdoctoral scholars, and other research personnel in coordination with campus partners.

• Help ensure research-related transactions follow institutional, sponsor, and academic unit procedures, and escalate issues as needed.

• Provide logistical support for meetings, workshops, field activities, sponsor visits, and other research-related events or program milestones.

• Respond to routine questions from faculty, staff, students, and external partners regarding research processes, timelines, and available resources.

• Identify opportunities to improve administrative processes, templates, and communication tools that support research programs.

• Perform other duties as assigned to meet the operational goals of the Get the Facts Out project

Qualifications

Minimum Qualifications:

• 2+ years administrative experience in tracking expenses, updating budgets, and customer relationships
• Experience updating and balancing budget reports in Excel
• Extreme attention to detail
• Proficient in Microsoft Excel and familiarity with both MS Office Suite and Google Suite

Preferred Qualifications:

• Experience with Power Point and graphic design
• Experience with organization and event planning
• Coursework in finance and accounting

Salary Range

$20/hour

This position is expected to work ~10 hours per week.

How to Apply

Applicants must:

• Complete an online application (personal information, demographic information, veteran status)

• Upload a resume or CV

• Upload a cover letter

Contact Kathleen Feighny in HR at kfeighny@mines.edu with any questions. If you need reasonable accommodation at any point in the application or interview process, please let us know. Successful completion of a background investigation is required for this position. This posting may be used to fill multiple openings.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as an R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 8,200 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the

wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado -- with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Additional Information and Reasonable Accommodation Requests
It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting