Recruitment Coordinator - Analyst / Associate

icapitalnetwork· People
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📍 Lisbon, Portugal

About this role

About the Role

iCapital is looking to hire a Recruiting Coordinator to provide high-level administrative support to our International Talent Acquisition team. This role will provide support throughout the recruiting and onboarding processes for the EMEA and APAC regions.

Responsibilities

  • Support the Talent Acquisition team with scheduling, interview coordination, offer letters, employment agreements.
  • Promote a friendly and positive candidate experience throughout the interview process:
    • Ensure in-person and virtual meetings and interviews begin and end on time, as well as handle questions about interviews from candidates and team members.
    • Provide an itinerary for candidates ahead of interviews.
    • Coordinate Zoom interviews with candidates, talent acquisition partners, and hiring teams.
    • Correspond with candidates throughout the process.
  • Assist with updating candidate information in Greenhouse, our Applicant Tracking System (ATS).
  • Follow up with interviewers and candidates’ post-interview and compile feedback.
  • Assist with conducting reference checks and initiate background checks as needed.
  • Partner closely with Human Resources and IT to ensure a successful onboarding process.
  • Assist with ad hoc Talent Acquisition projects and related reporting.
  • Work with the TA team and hiring managers to ensure job descriptions are clear, complete, and proofread prior to posting.

Qualifications

  • Interest in developing a career in recruiting/talent acquisition
  • Able to multi-task and prioritize, while taking a proactive approach and maintaining strong attention to detail
  • Strong interpersonal skills and able to develop relationships with employees at different levels, work with various departments, and foster teamwork
  • Able to demonstrate a high level of confidentiality
  • Experience using Microsoft Outlook and working knowledge of Microsoft Word and Excel preferred

 

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Frequently Asked Questions

Is the salary disclosed for the Recruitment Coordinator - Analyst / Associate position at icapitalnetwork?
The salary for this Recruitment Coordinator - Analyst / Associate role at icapitalnetwork is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Recruitment Coordinator - Analyst / Associate position at icapitalnetwork located?
This Recruitment Coordinator - Analyst / Associate role at icapitalnetwork is based in Lisbon, Portugal. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Recruitment Coordinator - Analyst / Associate at icapitalnetwork belong to?
This Recruitment Coordinator - Analyst / Associate position is part of the People department at icapitalnetwork. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Recruitment Coordinator - Analyst / Associate position at icapitalnetwork?
Click the "Apply Now" button on this page. You will be redirected to icapitalnetwork's official application portal hosted on greenhouse where you can submit your application directly.
When was the Recruitment Coordinator - Analyst / Associate job at icapitalnetwork posted?
This Recruitment Coordinator - Analyst / Associate position at icapitalnetwork was posted on Sep 28, 2026. Apply as soon as possible — early applications are often reviewed first.
Recruitment Coordinator - Analyst / Associate
icapitalnetwork
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